Submission Integration: Overview

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What is submission integration with Dryad?

Integration with Dryad allows journals to facilitate data archiving by setting up automatic notifications to Dryad from the journals' manuscript submission system. Journal integration with Dryad is available at no cost for any journal that wishes to implement low-burden data archiving and enhance their published articles with links to data.

We invite journals to integrate their manuscript processing with Dryad for the benefit of their authors, regardless of their membership status in the Dryad organization.

Advantages of integration include:

  • streamlining the authors’ data deposit process
  • permanently linking the published article with its securely archived data
  • enhancing visibility of the article via linking from the data package
  • allowing authors to deposit complex and varied data types in robust re-usable formats
  • ensuring that data files are discoverable, indexed, and exposed to both web and bibliographic search engines
  • permitting embargoes to delay release of data, in accordance with journal policy
  • enable editorial oversight of data and/or peer review of data, concurrent with manuscript review

Editors and publishers interested in implementing integration may review this documentation and contact Dryad or fill out the Pre-Integration Questionnaire to begin the integration process.

How it works

To make archiving as low-burden as possible for authors, data files are archived in conjunction with the journal’s manuscript submission process, resulting in permanent 2-way linking between an article and its data.

Below is the typical process:

  1. Authors submit their manuscripts to the journal for consideration.
  2. Journal provides information about manuscripts to Dryad through automated notices from the manuscript processing system, which creates a provisional Dryad record for the data.
  3. Journal invites authors to archive data in Dryad, through a custom submission link that brings the author to the provisional record.
  4. Authors upload their files to Dryad through the submission link supplied by the journal; no redundant information need be entered and the article details are correct.
  5. Dryad Curators process and approve the data files and register the Digital Object Identifier (DOI), a permanent identifier that allows the data to be cited and tracked; curators convey the DOI to the journal.
  6. Journal and publisher add the Dryad DOI to all forms of the final article, enabling readers of the article to access the data.
  7. Dryad stores the data files (including spreadsheets, images, videos, audio recordings, and many other formats) and links to the article on the journal website. Dryad can also provide links to data in other repositories, including sequences in GenBank and phylogenetic trees in TreeBASE.

Available options and customizations

Journals and publishers tell Dryad how they wish to configure integration to meet their needs. Journal editors maintain all communications with authors. Dryad staff only contact authors to approve their data deposits, convey the DOI, or handle questions.

These are some of the critical questions for integrating journals:

  • is data archiving voluntary or required?
  • does the journal want to have (secure) access to the data during manuscript review?
  • are articles published immediately upon acceptance (necessitating a provisional Dryad DOI)?
  • should authors be able to set a one-year embargo for their data?
  • should editors be able to set custom-length data embargoes (in special cases)?
  • should Dryad suppress all information about the article until it has been published?
  • is author permission needed before manuscript notifications are sent to Dryad?

Dryad supports multiple ways of receiving article or manuscript metadata from publishers. The simplest method involves reading email notifications, but we are also implementing a REST API for those desiring greater control over the data deposition process.

Some journals require authors to deposit and/or publish data before manuscripts are considered for publication. For these journals, we offer a "Dryad-first" option wherein authors can submit data to Dryad without a manuscript number and receive a Dryad DOI to include with their MS submission. (This option does not include the benefit of the provisional Dryad record or the custom journal invitation/submission link, meaning that authors must provide information about their MS to Dryad manually). View steps for implementation of the review workflow using the REST API and Dryad-first options.

Dryad staff are committed to ensuring that the integration process meets the needs of journals and publishers, and welcome suggestions for additional options and alternative workflows. Please contact Dryad to let us know your questions about integration with Dryad.

Documentation

Further resources

Please contact Dryad to let us know your questions about integration with Dryad and how we can work with you.