Submission Integration: Overview
What is submission integration with Dryad?
Integration with Dryad allows journals to facilitate data archiving by setting up automatic notifications to Dryad from the journals' manuscript submission system. Journal integration with Dryad is available at no cost for any journal that wishes to implement low-burden data archiving and enhance their published articles with links to data. We invite journals to integrate their manuscript processing with Dryad for the benefit of their authors, regardless of their membership status in the Dryad organization.
Advantages of integration include:
- streamlining the authors’ data deposit process
- permanently linking the published article with its securely archived data
- allowing authors to deposit complex and varied data types in robust re-usable formats
- ensuring that data files are discoverable, indexed, and exposed to both web and bibliographic search engines
- enhancing visibility of the article via linking from the data files
- permitting embargoes to delay release of data, in accordance with journal policy
How it works
To make archiving as low-burden as possible for authors, data files are archived in conjunction with the journal’s manuscript submission process, resulting in permanent 2-way linking between an article and its data:
- Journal provides information about manuscripts to Dryad through automated notices from the manuscript processing system, and invites authors to archive data in Dryad.
- Authors upload their files to Dryad through a custom submission link supplied by the journal; no redundant information need be entered and the article details are correct.
- Dryad Curators approve the data files and register its Digital Object Identifier (DOI), a permanent identifier that allows the data to be cited and tracked.
- Journal and publisher add the Dryad DOI to all forms of the final article, enabling readers of the article to access the data.
- Dryad stores the data files, including spreadsheets, images, videos, audio recordings, and many other formats, and links to the article on the journal website. Dryad also provides links to data in other repositories, including sequences in GenBank and phylogenetic trees in TreeBASE.
Available options and customizations
Journals and publishers tell Dryad how they wish to configure integration to meet their needs. Journal editors maintain all communications with authors. Dryad staff only contact authors to approve their data deposits, convey the DOI, or handle questions.
These are some of the critical decisions and options for integrating journals:
- to invite all authors to deposit data, or only selected authors
- to make data archiving voluntary, or a condition of publication
- to request author permission before manuscript notifications are sent to Dryad
- to allow or disallow authors' ability to set a one-year embargo for their data
- to allow editors to establish custom-length embargoes in special cases
- to offer anonymous and secure access to the data for editors and reviewers during the manuscript review process
- to require Dryad to suppress all information about the article until it has been published
- for journals that publish articles immediately upon acceptance, Dryad can provide a provisional DOI
Dryad staff are committed to ensuring that the integration process meets the needs of journals and publishers, and welcome suggestions for additional options and alternative workflows. Please contact Dryad to let us know your questions about integration with Dryad.
- Submission Integration: Overview (this page)
- Submission Integration: Implementation
- Submission Integration: Current Status
- To begin the integration process, please review and complete: the Pre-Integration Questionnaire
- Format specifications for automated email notices to Dryad: Journal Metadata
- Sample text for email to authors inviting them to deposit data in Dryad
- Workflow diagrams
- Submission process from a journal's perspective: Integration Overview Slides (PDF).
- Blog post describing one journal's workflow for maximizing data archiving: How to decide what data should be archived at publication