Difference between revisions of "Board Meeting 2009 Spring"

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The initial meeting of the Dryad [[Management Board]] will be held in Spring 2009.
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This was the first official meeting of the Dryad Consortium [[Management Board]]. The current status and future plans of the repository were discussed. Topics included board governance, repository sustainability, the Joint Data Archiving Policy, intellectual property, repository policy, interactions with journals and other repositories, repository software development plans, and community engagement.
  
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== Topics ==
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Dates: May 21-22nd
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# Governance policies
 
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# Sustainability models
 
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# Coordination of required data sharing among (voting) member journals and societies
 
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# Intellectual property issues regarding deposited data, including embargo policy
 
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# Data citation/paper citation policy
 
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# Who has the right to submit and modify data?
 
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# Whether Dryad should allow community input on data records
 
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# Priorities for partner repositories
 
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# Priorities for development of reporting/data format standards
 
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# Policies for assessing compliance with data sharing requirements
 
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# Policies for large datasets and proprietary formats
 
  
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==Agenda==
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Location: NESCent, Durham NC
  
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===Wednesday, May 20===
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== Meeting Report  ==
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* Management Board members arrive
 
  
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===Thursday, May 21===
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[[Media:Dryad_Consortium_MB_report_Spring_FINAL2.pdf|May 2009 Meeting report ]]
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* 8:30 Session 1: Introductions and Management Board governance (PS & KS)
 
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** Introductions (with status & issues for journal/society)
 
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** Overview of the repository, current status, and the meeting agenda
 
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*** Handout: development plan with timeline
 
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*** Handout: details on data transfer with journals
 
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*** Handout: glossary with acronyms
 
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** Governance, Management Board composition, and voting policies
 
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*** Documents to approve: By-laws, etc.
 
  
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* 10:00 Break
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== Agenda  ==
  
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* 10:30 Session 2: Joint Data Archiving Policy (MW)
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=== Thursday, May 21 ===
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** Current status of journal policies
 
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** Discussion of Joint Data Archiving Policy & its implementation
 
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*** Handout: JDAP
 
  
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* 12 Lunch: George's Garage
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*8:00 shuttle from hotel
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*8:30 Session 1: Introductions and Management Board governance (K. Smith)
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**Participant introductions
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**Overview of Dryad, and goals for this meeting (T. Vision [[Media:DryadMB_vision_may09.pdf|slides]])
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***see handout: [[Media:GlossaryREV.doc|Glossary & Acronyms]]
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**Management Board composition and governance
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***Discussion of governance documents
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***See handout: [[Media:ConstitutionFINAL_DRAFT.pdf|Constitution‎]] & [[Media:Bylaws_FINAL_DRAFT.pdf|By-laws‎]]
  
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* 1:30 Session 3: Intellectual property issues (TV)
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*10:00 Break
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** Copyright, licenses, community norms
 
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** Implementing embargoes
 
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*** Handout: selected license wordings
 
  
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* 3:00 Break
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*10:30 Session 2: Joint Data Archiving Policy (M. Whitlock)
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**Representatives report on current status of journal policies
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**Discussion of Joint Data Archiving Policy & its implementation
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***See handout: [http://www.datadryad.org/jdap JDAP]
  
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* 3:30 Session 4: Sustainability planning (KS, PS)
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*12:00 Lunch at [http://www.ghgrestaurants.com/garage/garage.html George's Garage]
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** Consultant to describe models for cost return & their implications
 
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** External funding sources
 
  
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* 5:00 end
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*1:30 Session 3: Intellectual property issues (T. Vision)
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**Copyright, licenses, community norms
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***See handout: Science Commons Protocol for Implementing Open Access Data; see also: [http://wiki.creativecommons.org/CC0_FAQ CC0], and the Open Data Commons [http://www.opendatacommons.org/licenses/pddl/1.0/ PDDL]
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***Guest: [http://www.law.duke.edu/fac/boyle/ James Boyle] (Professor of Law, Duke University)
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**Implementing embargoes
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**Handling special cases
  
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* 6:30 dinner, incl. other local Dryad people, location TBD
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*3:00 Break
  
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===Friday, May 22===
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*3:30 Session 4: Sustainability planning (K. Smith)
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**Issues in repository sustainability, revenue models; [[Media:Revenue_models_table.pdf|handout‎]]
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**Discussion of process for determining costs and revenue streams
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**Guest: Lorraine Eakin, UNC-SILS <!--** See handout: sustainability planning issues for journals-->
  
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* 8:30 Open session, review, new ideas from prior evening?
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*5:00 Adjourn, reception at NESCent with resident scholars and staff
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*6:00 Shuttle to dinner
  
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* 9:00 Session 1: Repository policies (RS)
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*6:30 Dinner, group reservations at [http://www.nanasdurham.com/ Nana's]
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** Conventions for data citations
 
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** Data submission and modification authority
 
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** Community contributions to data records
 
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** Policies for large data sets and proprietary formats
 
  
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* 10:00 Break
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*8:30 shuttle to hotel
  
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* 10:30 Session 2: Interactions with journals and other repositories (TV)
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=== Friday, May 22 ===
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** Interface between Dryad and published articles
 
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** Priorities for handshaking with other repositories
 
  
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* 12:30 Lunch: Bill Michener, DataONE
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*8:00 shuttle from hotel
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*8:30 Open session: issues arising (T. Vision)
  
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* 1:30 Session 3: Repository development
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*9:00 Session 1: Repository policy (moderator, R. Scherle) [[Media:Repository_Policies.doc|handout]], [[Board Spring 2009 Repository Policies|wiki page]]
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** Review of submission system, search interface and metadata requirements
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**Conventions for data citations
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** Review of curatorial policies
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**Policies for large data sets
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**Data submission and modification authority
  
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* 3:00 Break
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*10:00 Break
  
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* 3:30 Session 4: Wrap-up
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*10:30 Session 2: Interactions with journals and other repositories (T. Vision)
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** Community engagement and publicity
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**Interfacing with authors (at submission) and journals (at publication)
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** Issues arising
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***See handout: integration of data submission with publication <!-- [[Partner_Submission_Integration|Partner Submission Integration]]-->
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** Future meetings
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**Priorities for handshaking with other repositories and standardizing data formats
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*** Dates & locations for 2009-2010
 
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*** Agenda items and invitees
 
  
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* 5:00 Adjourn
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*12:30 Seminar, Bill Michener "DataONE: A Virtual Data Center for Enabling Data-Intensive Biological and Environmental Research". Catered lunch provided for Management Board attendees.
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* 6:30 Dinner on own
 
  
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===Saturday, May 23===
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*1:30 Session 3: Planning next steps for the consortium (T. Vision, P. Schaeffer)
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* Management Board members depart
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**Nomination and election of board officers
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**Community engagement and publicity plans
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***See handout: Draft announcement
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**Future meetings
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***Dates &amp; locations
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***Agenda items and invitees, including other journals
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*3:30 Break
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*3:45 Session 4: Repository development, curation issues and timeline (J. Greenberg)
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**Issues in curation and quality control
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**Status and plans for submission system [[Media:Partner_Submission_Integration_-_Dryad.pdf|handout]]
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**Status and plans for search interface
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**Development timeline
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***See handouts: [[Media:Greenberg1.pdf|Repository metadata &amp; curation]] [[Media:Greenberg2.pdf|Examples]]
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*5:00 Adjourn, shuttle to hotel
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*6:30 Dinner, no group reservations
  
 
[[Category:Project Management]]
 
[[Category:Project Management]]
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[[Category:Governance]]

Latest revision as of 02:26, 15 October 2013

This was the first official meeting of the Dryad Consortium Management Board. The current status and future plans of the repository were discussed. Topics included board governance, repository sustainability, the Joint Data Archiving Policy, intellectual property, repository policy, interactions with journals and other repositories, repository software development plans, and community engagement.

Dates: May 21-22nd

Location: NESCent, Durham NC

Meeting Report

May 2009 Meeting report

Agenda

Thursday, May 21

  • 8:00 shuttle from hotel
  • 8:30 Session 1: Introductions and Management Board governance (K. Smith)
  • 10:00 Break
  • 10:30 Session 2: Joint Data Archiving Policy (M. Whitlock)
    • Representatives report on current status of journal policies
    • Discussion of Joint Data Archiving Policy & its implementation
  • 1:30 Session 3: Intellectual property issues (T. Vision)
    • Copyright, licenses, community norms
      • See handout: Science Commons Protocol for Implementing Open Access Data; see also: CC0, and the Open Data Commons PDDL
      • Guest: James Boyle (Professor of Law, Duke University)
    • Implementing embargoes
    • Handling special cases
  • 3:00 Break
  • 3:30 Session 4: Sustainability planning (K. Smith)
    • Issues in repository sustainability, revenue models; handout‎
    • Discussion of process for determining costs and revenue streams
    • Guest: Lorraine Eakin, UNC-SILS
  • 5:00 Adjourn, reception at NESCent with resident scholars and staff
  • 6:00 Shuttle to dinner
  • 6:30 Dinner, group reservations at Nana's
  • 8:30 shuttle to hotel

Friday, May 22

  • 8:00 shuttle from hotel
  • 8:30 Open session: issues arising (T. Vision)
  • 9:00 Session 1: Repository policy (moderator, R. Scherle) handout, wiki page
    • Conventions for data citations
    • Policies for large data sets
    • Data submission and modification authority
  • 10:00 Break
  • 10:30 Session 2: Interactions with journals and other repositories (T. Vision)
    • Interfacing with authors (at submission) and journals (at publication)
      • See handout: integration of data submission with publication
    • Priorities for handshaking with other repositories and standardizing data formats
  • 12:30 Seminar, Bill Michener "DataONE: A Virtual Data Center for Enabling Data-Intensive Biological and Environmental Research". Catered lunch provided for Management Board attendees.
  • 1:30 Session 3: Planning next steps for the consortium (T. Vision, P. Schaeffer)
    • Nomination and election of board officers
    • Community engagement and publicity plans
      • See handout: Draft announcement
    • Future meetings
      • Dates & locations
      • Agenda items and invitees, including other journals
  • 3:30 Break
  • 3:45 Session 4: Repository development, curation issues and timeline (J. Greenberg)
  • 5:00 Adjourn, shuttle to hotel
  • 6:30 Dinner, no group reservations
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