Board Meeting 2009 Spring

This was the first official meeting of the Dryad Consortium Management Board. The current status and future plans of the repository were discussed. Topics included board governance, repository sustainability, the Joint Data Archiving Policy, intellectual property, repository policy, interactions with journals and other repositories, repository software development plans, and community engagement.

Dates: May 21-22nd

Location: NESCent, Durham NC

Meeting Report

May 2009 Meeting report

Agenda

Thursday, May 21

• 8:00 shuttle from hotel
• 8:30 Session 1: Introductions and Management Board governance (K. Smith)
  • Participant introductions
  • Overview of Dryad, and goals for this meeting (T. Vision slides)
    • see handout: Glossary & Acronyms
  • Management Board composition and governance
    • Discussion of governance documents
    • See handout: Constitution‎ & By-laws‎

• 10:00 Break

• 10:30 Session 2: Joint Data Archiving Policy (M. Whitlock)
  • Representatives report on current status of journal policies
  • Discussion of Joint Data Archiving Policy & its implementation
    • See handout: JDAP

• 12:00 Lunch at George's Garage

• 1:30 Session 3: Intellectual property issues (T. Vision)
  • Copyright, licenses, community norms
    • See handout: Science Commons Protocol for Implementing Open Access Data; see also: CC0, and the Open Data Commons PDDL
    • Guest: James Boyle (Professor of Law, Duke University)
  • Implementing embargoes
  • Handling special cases

• 3:00 Break

• 3:30 Session 4: Sustainability planning (K. Smith)
  • Issues in repository sustainability, revenue models; handout‎
  • Discussion of process for determining costs and revenue streams
  • Guest: Lorraine Eakin, UNC-SILS

• 5:00 Adjourn, reception at NESCent with resident scholars and staff
• 6:00 Shuttle to dinner

• 6:30 Dinner, group reservations at Nana's

• 8:30 shuttle to hotel

Friday, May 22

• 8:00 shuttle from hotel
• 8:30 Open session: issues arising (T. Vision)

• 9:00 Session 1: Repository policy (moderator, R. Scherle) handout, wiki page
  • Conventions for data citations
  • Policies for large data sets
  • Data submission and modification authority

• 10:00 Break

• 10:30 Session 2: Interactions with journals and other repositories (T. Vision)
  • Interfacing with authors (at submission) and journals (at publication)
    • See handout: integration of data submission with publication
  • Priorities for handshaking with other repositories and standardizing data formats

• 12:30 Seminar, Bill Michener "DataONE: A Virtual Data Center for Enabling Data-Intensive Biological and Environmental Research". Catered lunch provided for Management Board attendees.

• 1:30 Session 3: Planning next steps for the consortium (T. Vision, P. Schaeffer)
  • Nomination and election of board officers
  • Community engagement and publicity plans
    • See handout: Draft announcement
  • Future meetings
    • Dates & locations
    • Agenda items and invitees, including other journals

• 3:30 Break

• 3:45 Session 4: Repository development, curation issues and timeline (J. Greenberg)
  • Issues in curation and quality control
  • Status and plans for submission system handout
  • Status and plans for search interface
  • Development timeline
    • See handouts: Repository metadata & curation Examples

• 5:00 Adjourn, shuttle to hotel

• 6:30 Dinner, no group reservations