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<span style="font-size:larger">'''Board of Directors Manual and Best Practices'''</span>
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= <span style="font-size:larger">Board of Directors Manual and Best Practices</span> =
  
'''Table of Contents'''
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This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact [mailto:director@datadryad.org director@datadryad.org] if you would like to request access to a private page.
  
'''[https://dl-web.dropbox.com/get/Dryad/Governance/BoardManual.pdf?w=AABhxoM0UpdbNEuDuqr4w828pNDuNdjDde_S-LIEHFQn7Q#dryad Section I: Dryad, the Board of Directors, and Membership] &nbsp;'''
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=== [http://wiki.datadryad.org/images/a/a3/BoardManual.pdf Section I: Dryad, the Board of Directors, and Membership] ===
<ol style="list-style-type:upper-alpha;">
 
<li>[https://dl-web.dropbox.com/get/Dryad/Governance/BoardManual.pdf Dryad]</li>
 
<li>[https://dl-web.dropbox.com/get/Dryad/Governance/BoardManual.pdf=#board The Board of Directors]</li>
 
<li>[https://dl-web.dropbox.com/get/Dryad/Governance/BoardManual.pdf#membership Dryad Membership]</li>
 
<li>[http://datadryad.org/Membership_Policy.pdf Membership Policy]</li>
 
<li>[http://datadryad.org/themes/Mirage/docs/Membership_Agreement.pdf Membership Agreement]</li>
 
</ol>
 
  
[https://dl-web.dropbox.com/get/Dryad/Governance/BoardManual.pdf?w=AABhxoM0UpdbNEuDuqr4w828pNDuNdjDde_S-LIEHFQn7Q#responsibilities Section II: Being a Board Member]
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#Dryad
<ol style="list-style-type:upper-alpha;">
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#The Board of Directors
<li>[https://dl-web.dropbox.com/get/Dryad/Governance/BoardManual.pdf?w=AABhxoM0UpdbNEuDuqr4w828pNDuNdjDde_S-LIEHFQn7Q#responsibilites Basic Responsibilities of Nonprofit Boards]</li>
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#Dryad Membership
<li>[https://dl-web.dropbox.com/get/Dryad/Governance/BoardManual.pdf?w=AABhxoM0UpdbNEuDuqr4w828pNDuNdjDde_S-LIEHFQn7Q#operations Dryad Board Operations]</li>
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#*[https://datadryad.org/themes/Mirage/docs/Membership_Policy.pdf Membership Policy - separate document]
<li>[https://dl-web.dropbox.com/get/Dryad/Governance/BoardManual.pdf?w=AABhxoM0UpdbNEuDuqr4w828pNDuNdjDde_S-LIEHFQn7Q#qualifications Board Member Qualifications]</li>
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#*[http://datadryad.org/themes/Mirage/docs/Membership_Agreement.pdf Membership Agreement - separate document]
<li>[https://dl-web.dropbox.com/get/Dryad/Governance/BoardManual.pdf?w=AABhxoM0UpdbNEuDuqr4w828pNDuNdjDde_S-LIEHFQn7Q#roles Roles and Responsibilities of Board Members and the Board Chairperson]</li>
 
<li>[https://dl-web.dropbox.com/get/Dryad/Governance/BoardManual.pdf?w=AABhxoM0UpdbNEuDuqr4w828pNDuNdjDde_S-LIEHFQn7Q#positive Bringing Positive Energy into the Boardroom]</li>
 
</ol>
 
  
'''Section III: By‐laws and Operating Rules'''
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=== [http://wiki.datadryad.org/images/a/a3/BoardManual.pdf#page=2 Section II: Being a Board Member] ===
<ol style="list-style-type:upper-alpha;">
 
<li>[http://wiki.datadryad.org/wg/dryad/images/9/94/Dryad_ByLaws_April2012.pdf Bylaws]</li>
 
<li>[https://www.dropbox.com/s/zk61pvhbyxryitm/meetings.pdf How the Agenda for a BOD Meeting is Created]</li>
 
</ol>
 
  
[https://www.dropbox.com/s/a3244bt1sglkohi/committees.pdf Section IV: Board Standing Committees]
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#Basic Responsibilities of Nonprofit Boards
<ol style="list-style-type:upper-alpha;">
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#Dryad Board Operations
<li>Finance</li>
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#Board Member Qualifications
<li>Governance</li>
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#Roles and Responsibilities of Board Members and the Board Chairperson
</ol>
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#Bringing Positive Energy into the Boardroom
  
'''Section V. Staff and Organizational chart'''
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=== Section III: Bylaws and Operating Rules ===
<ol style="list-style-type:upper-alpha;">
 
<li>[http://staging.datadryad.org/pages/whoWeAre#staff Senior Staff Listing]</li>
 
<li>[http://datadryad.org/pages/whoWeAre Current Board]</li>
 
<li>Organization Chart</li>
 
</ol>
 
  
'''Section VI: Policies Pertaining to the Board'''
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#[http://wiki.datadryad.org/Governance#ByLaws Bylaws], originally adopted&nbsp;<span style="line-height: 20.8px;">2012, latest a</span>mendedments 2016
<ol style="list-style-type:upper-alpha;">
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#[http://wiki.datadryad.org/wg/dryad/images/a/a6/Meetings.pdf How the Agenda for a BOD Meeting is Created]
<li>[https://www.dropbox.com/s/vau21jcz96ek2e9/Conflict_of_Interest_Policy.pdf Conflicts of Interest and Code of Conduct]</li>
 
<li>[https://www.dropbox.com/s/7pi3nurjuzsuwiz/DRYAD%20PHSD821796.pdf Directors and Officers Insurance Policy Coverage]</li>
 
<li>Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
 
#[https://www.dropbox.com/s/j16mx4ki1rgklda/Dryad%20NESCent%20Travel%20Meeting%20Guidelines%202013.pdf Dryad/NESCENT travel Guidelines]
 
#[https://www.dropbox.com/s/u7psjrbbytb3nog/Reimbursement%20Form.doc Reimbursement forms]</li>
 
</ol>
 
  
'''Section VII. Policy Statements'''
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=== [http://wiki.datadryad.org/images/a/aa/Committees.pdf Section IV: Board Standing Committees] ===
<ol style="list-style-type:upper-alpha;">
 
<li>Diversity Policy (to be considered)</li>
 
<li>[http://datadryad.org/pages/policies Terms of Service]</li>
 
<li>Privacy Policy (coming)</li>
 
<li>Preservation Policy (coming)</li>
 
<li>Document retention polciy (coming)</li>
 
<li>Others …</li>
 
</ol>
 
  
'''Appendices'''
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#Finance
<ol style="list-style-type:upper-alpha;">
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#Governance
<li>Annual Calendar</li>
 
<li>[http://datadryad.org Website http://datadryad.org]</li>
 
<li>[https://docs.google.com/document/d/1D_jUQixfQ9dcGovIaVSRhVYms7ye_DuWEDSA-d0Ajzs/edit Conference calling information]</li>
 
<li>Key Legal Forms for Dryad</li>
 
<li>[https://www.dropbox.com/s/548awfy6w275p18/Dryad%20Articles%20of%20Inc.pdf Articles of Incorporation]</li>
 
<li>[https://www.dropbox.com/s/dzksx6i89fxigz8/Dryad1023Compiled.pdf Application for tax-exemption]</li>
 
<li>IRS Determination Letter</li>
 
<li>Listing of Past Board Members and their Periods of Service
 
#[https://www.dropbox.com/s/1ybokk8gkq25fmk/2012BoardMembers.pdf 2012 Board]</li>
 
  
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=== Section V. Staff and Organization ===
  
<li>Dryad Strategic Plan</li>
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#[http://datadryad.org/pages/ourTeam#board Board of Directors]
<li>[http://wiki.datadryad.org/Business_Plan_and_Sustainability Business Plan and Sustainability]</li>
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#*[http://wiki.datadryad.org/Governance#Board_of_Directors Officers, Committees, and Board Member Durations]
<li>[https://drive.google.com/?tab=wo&authuser=0#folders/0B6chxCiDYmMzWC1kUHZUM2Z6dXc Risk Mitigation]</ol>
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#[http://datadryad.org/pages/ourTeam#personnel Staff]
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#[http://wiki.datadryad.org/images/7/70/DryadOrgChart.jpg Organization Chart]
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=== Section VI: Policies Pertaining to the Board ===
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#[http://wiki.datadryad.org/wg/dryad/images/7/7b/Dryadconflictofinterest2012.pdf Conflicts of Interest and Code of Conduct]
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#[https://docs.google.com/file/d/0BzL0RzniqjJ7M0JzMGpONkFEelU/edit?usp=sharingsharing Directors and Officers Insurance Policy Coverage]
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#Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
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#*[https://docs.google.com/document/d/10NdO79VB5KUDikanO4MlNZyzQfXdscUKATLLyesmZiI/edit# Travel reimbursement procedures - UNC]
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#*[https://drive.google.com/a/datadryad.org/file/d/0B41Lvam80179d21XWmhFTnNQcDg/view?usp=sharing Reimbursement form]
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=== Section VII. Policy Statements ===
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#Diversity Policy (to be considered)
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#[[Media:Retention Policy Summary.pdf|Document retention policy]]
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#[http://datadryad.org/pages/policies Terms of Service], including among other things:
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#*[http://datadryad.org/pages/policies#content Content Criteria]
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#*[http://datadryad.org/pages/policies#privacy Privacy Policy]
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#*[http://datadryad.org/pages/policies#preservation Preservation Policy]
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=== Section VIII. Working with the Board ===
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#[http://wiki.datadryad.org/Calendar <b>Annual Calendar</b>]
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#[http://datadryad.org <b>Website</b> http://datadryad.org]
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#[http://wiki.datadryad.org/ <b>Wiki</b> http://wiki.datadryad.org/]: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.
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#[https://trello.com/datadryad <b>Trello</b> https://trello.com/datadryad]: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.&nbsp; [https://trello.com/board/board-of-directors/500e95d7c9147b5e7c2429e2 Board members have their own Trello Board] and are encouraged to add cards and comments.&nbsp; The "Board" Trello board is representaed at bi-weekly meetings by the Executive Director, who can nominate cards to be promoted for development.&nbsp;&nbsp; Please feel free to [mailto:director@datadryad.org email] suggestions for prioritization or new ideas.
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#[http://blog.datadryad.org <b>Dryad blog</b> http://blog.datadryad.org/]
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#Conference calling: Zoom connection information sent out in advance of meetings
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#[https://drive.google.com/drive/u/0/folders/0B6chxCiDYmMzcEVld3JoRHpJbDA Google Drive folder]: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
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#Mailing lists: see [http://wiki.datadryad.org/WG:Mailing_Lists this wiki page] for details about Dryad mailing lists for Board members, staff, users, and partners
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=== Appendices ===
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#[http://datadryad.org/pages/organization#annualreports Annual Reports to Members]
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#[http://wiki.datadryad.org/File:Dryad_Articles_of_Inc.pdf Articles of Incorporation]
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#[https://docs.google.com/file/d/0BzL0RzniqjJ7SFllSi1Ob2RRNlk/edit?usp=sharing Application for tax-exempt status] and [[Media:IRS 501c3 Determination letter Dryad.pdf|IRS Determination Letter]]
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#[http://wiki.datadryad.org/Governance#Board_of_Director_Meeting_Minutes BoD Meeting Minutes]
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#[https://drive.google.com/a/datadryad.org/file/d/0B41Lvam80179QUd0bl9mZ1RTU2M/view?usp=sharing Dryad Strategic Plan]
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#[http://wiki.datadryad.org/Business_Plan_and_Sustainability Business Plan and Sustainability]
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#[https://docs.google.com/file/d/0BzL0RzniqjJ7TWJCamRINzhpOWM/edit?usp=sharing Risk Mitigation]
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[[Category:Governance]]

Latest revision as of 11:53, 25 August 2017

Board of Directors Manual and Best Practices

This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact director@datadryad.org if you would like to request access to a private page.

Section I: Dryad, the Board of Directors, and Membership

  1. Dryad
  2. The Board of Directors
  3. Dryad Membership

Section II: Being a Board Member

  1. Basic Responsibilities of Nonprofit Boards
  2. Dryad Board Operations
  3. Board Member Qualifications
  4. Roles and Responsibilities of Board Members and the Board Chairperson
  5. Bringing Positive Energy into the Boardroom

Section III: Bylaws and Operating Rules

  1. Bylaws, originally adopted 2012, latest amendedments 2016
  2. How the Agenda for a BOD Meeting is Created

Section IV: Board Standing Committees

  1. Finance
  2. Governance

Section V. Staff and Organization

  1. Board of Directors
  2. Staff
  3. Organization Chart

Section VI: Policies Pertaining to the Board

  1. Conflicts of Interest and Code of Conduct
  2. Directors and Officers Insurance Policy Coverage
  3. Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)

Section VII. Policy Statements

  1. Diversity Policy (to be considered)
  2. Document retention policy
  3. Terms of Service, including among other things:

Section VIII. Working with the Board

  1. Annual Calendar
  2. Website http://datadryad.org
  3. Wiki http://wiki.datadryad.org/: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.
  4. Trello https://trello.com/datadryad: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.  Board members have their own Trello Board and are encouraged to add cards and comments.  The "Board" Trello board is representaed at bi-weekly meetings by the Executive Director, who can nominate cards to be promoted for development.   Please feel free to email suggestions for prioritization or new ideas.
  5. Dryad blog http://blog.datadryad.org/
  6. Conference calling: Zoom connection information sent out in advance of meetings
  7. Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
  8. Mailing lists: see this wiki page for details about Dryad mailing lists for Board members, staff, users, and partners

Appendices

  1. Annual Reports to Members
  2. Articles of Incorporation
  3. Application for tax-exempt status and IRS Determination Letter
  4. BoD Meeting Minutes
  5. Dryad Strategic Plan
  6. Business Plan and Sustainability
  7. Risk Mitigation