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= <span style="font-size:larger">'''Board of Directors Manual and Best Practices'''</span> =
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= <span style="font-size:larger">Board of Directors Manual and Best Practices</span> =
  
 
This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact [mailto:director@datadryad.org director@datadryad.org] if you would like to request access to a private page.
 
This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact [mailto:director@datadryad.org director@datadryad.org] if you would like to request access to a private page.
  
== '''Table of Contents''' ==
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=== [http://wiki.datadryad.org/images/a/a3/BoardManual.pdf Section I: Dryad, the Board of Directors, and Membership] ===
  
=== '''[http://wiki.datadryad.org/wg/dryad/images/a/a3/BoardManual.pdf Section I: Dryad, the Board of Directors, and Membership] &nbsp;''' ===
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#Dryad
<ol style="list-style-type:upper-alpha;">
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#The Board of Directors
<li>Dryad</li>
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#Dryad Membership
<li>The Board of Directors</li>
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#*[https://datadryad.org/themes/Mirage/docs/Membership_Policy.pdf Membership Policy - separate document]
<li>Dryad Membership
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#*[http://datadryad.org/themes/Mirage/docs/Membership_Agreement.pdf Membership Agreement - separate document]
#[https://datadryad.org/themes/Mirage/docs/Membership_Policy.pdf Membership Policy - separate document]
 
#[http://datadryad.org/themes/Mirage/docs/Membership_Agreement.pdf Membership Agreement - separate document]</li>
 
  
 +
=== [http://wiki.datadryad.org/images/a/a3/BoardManual.pdf#page=2 Section II: Being a Board Member] ===
  
=== '''[http://wiki.datadryad.org/wg/dryad/images/a/a3/BoardManual.pdf#page=2 Section II: Being a Board Member]''' ===
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#Basic Responsibilities of Nonprofit Boards
<ol style="list-style-type:upper-alpha;">
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#Dryad Board Operations
<li>Basic Responsibilities of Nonprofit Boards</li>
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#Board Member Qualifications
<li>Dryad Board Operations</li>
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#Roles and Responsibilities of Board Members and the Board Chairperson
<li>Board Member Qualifications</li>
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#Bringing Positive Energy into the Boardroom
<li>Roles and Responsibilities of Board Members and the Board Chairperson</li>
 
<li>Bringing Positive Energy into the Boardroom</li>
 
</ol>
 
  
=== '''Section III: Bylaws and Operating Rules''' ===
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=== Section III: Bylaws and Operating Rules ===
<ol style="list-style-type:upper-alpha;">
 
<li>[http://wiki.datadryad.org/wg/dryad/images/9/94/Dryad_ByLaws_April2012.pdf Bylaws], as adopted by the Board of Directors, July 23, 2012.</li>
 
<li>[http://wiki.datadryad.org/wg/dryad/images/2/2b/2013Bylaws-proposed_changes.pdf Proposed Changes to Bylaws - Adopted May 24, 2013]</li>
 
<li>[http://wiki.datadryad.org/wg/dryad/images/2/24/DryadByLaws_v5.pdf Bylaws] as Amended May 24, 2013</li>
 
<li>[http://wiki.datadryad.org/wg/dryad/images/a/a6/Meetings.pdf How the Agenda for a BOD Meeting is Created]</li>
 
</ol>
 
  
=== [http://wiki.datadryad.org/wg/dryad/images/a/aa/Committees.pdf Section IV: Board Standing Committees] ===
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#[http://wiki.datadryad.org/Governance#ByLaws Bylaws], originally adopted&nbsp;<span style="line-height: 20.8px;">2012, latest a</span>mendedments 2016
<ol style="list-style-type:upper-alpha;">
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#[http://wiki.datadryad.org/wg/dryad/images/a/a6/Meetings.pdf How the Agenda for a BOD Meeting is Created]
<li>Finance</li>
 
<li>Governance</li>
 
</ol>
 
  
=== '''Section V. Staff and Organizational chart''' ===
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=== [http://wiki.datadryad.org/images/a/aa/Committees.pdf Section IV: Board Standing Committees] ===
<ol style="list-style-type:upper-alpha;">
 
<li>[http://datadryad.org/pages/whoWeAre#staff Senior Staff Listing]</li>
 
<li>[http://datadryad.org/pages/whoWeAre Current Board]</li>
 
<li>[[Media:DryadOrgChart-2013-5.pdf|Organization Chart]]</li>
 
</ol>
 
  
=== '''Section VI: Policies Pertaining to the Board''' ===
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#Finance
<ol style="list-style-type:upper-alpha;">
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#Governance
<li>[http://wiki.datadryad.org/wg/dryad/images/7/7b/Dryadconflictofinterest2012.pdf Conflicts of Interest and Code of Conduct]</li>
 
<li>[https://docs.google.com/file/d/0BzL0RzniqjJ7M0JzMGpONkFEelU/edit?usp=sharingsharing Directors and Officers Insurance Policy Coverage]</li>
 
<li>Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
 
#[https://docs.google.com/file/d/0BzL0RzniqjJ7cjNiZTh2bXdCSEE/edit Dryad/NESCENT travel Guidelines]
 
#[https://docs.google.com/file/d/0BzL0RzniqjJ7b1VVQ3NhZ25lVjA/edit?usp=sharing Reimbursement forms]</li>
 
  
 +
=== Section V. Staff and Organization ===
  
=== '''Section VII. Policy Statements''' ===
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#[http://datadryad.org/pages/ourTeam#board Board of Directors]
<ol style="list-style-type:upper-alpha;">
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#*[http://wiki.datadryad.org/Governance#Board_of_Directors Officers, Committees, and Board Member Durations]
<li>Diversity Policy (to be considered)</li>
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#[http://datadryad.org/pages/ourTeam#personnel Staff]
<li>Document retention polciy (coming)</li>
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#[http://wiki.datadryad.org/images/7/70/DryadOrgChart.jpg Organization Chart]
<li>Others …</li>
 
<li>Repository policies
 
#[http://datadryad.org/pages/policies Terms of Service]
 
#[http://wiki.datadryad.org/Content_Policy Content Policy]
 
#Privacy Policy (coming)
 
#Preservation Policy (coming)</li>
 
  
 +
=== Section VI: Policies Pertaining to the Board ===
  
=== '''Section VIII. Working with the Board''' ===
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#[http://wiki.datadryad.org/wg/dryad/images/7/7b/Dryadconflictofinterest2012.pdf Conflicts of Interest and Code of Conduct]
<ol style="list-style-type:upper-alpha;">
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#[https://docs.google.com/file/d/0BzL0RzniqjJ7M0JzMGpONkFEelU/edit?usp=sharingsharing Directors and Officers Insurance Policy Coverage]
<li>[http://wiki.datadryad.org/Calendar <b>Annual Calendar</b>]</li>
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#Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
<li>[http://datadryad.org <b>Website</b> http://datadryad.org]</li>
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#*[https://docs.google.com/document/d/10NdO79VB5KUDikanO4MlNZyzQfXdscUKATLLyesmZiI/edit# Travel reimbursement procedures - UNC]
<li>[http://wiki.datadryad.org/ <b>Wiki</b> http://wiki.datadryad.org/]: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.</li>
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#*[https://drive.google.com/a/datadryad.org/file/d/0B41Lvam80179d21XWmhFTnNQcDg/view?usp=sharing Reimbursement form]
<li>[https://trello.com/datadryad <b>Trello</b> https://trello.com/datadryad]: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.&nbsp; [https://trello.com/board/board-of-directors/500e95d7c9147b5e7c2429e2 Board members have their own Trello Board] and are encouraged to add cards and comments.&nbsp; The "Board" Trello board is representaed at bi-weekly meetings by the Director, Laura Wendell, who can nominate cards to be promoted for development.&nbsp;&nbsp; Please feel free to [mailto:lwendell@datadryad.org email her] suggestions for prioritization or new ideas.</li>
 
<li>[http://blog.datadryad.org <b>Dryad blog</b> http://blog.datadryad.org/]</li>
 
<li>[https://docs.google.com/document/d/1D_jUQixfQ9dcGovIaVSRhVYms7ye_DuWEDSA-d0Ajzs/edit Conference calling information]</li>
 
<li>Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.</li>
 
<li>Mailing lists: see [http://wiki.datadryad.org/WG:Mailing_Lists this wiki page] for details about Dryad mailing lists for Board members, staff, users, and partners</li>
 
</ol>
 
  
=== '''Appendices''' ===
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=== Section VII. Policy Statements ===
<ol style="list-style-type:upper-alpha;">
 
<li>Reports
 
#[http://wiki.datadryad.org/wg/dryad/images/5/52/2012_Annual_Organizational_and_Repository_Report.pdf 2012 Report to Members]</li>
 
  
 +
#Diversity Policy (to be considered)
 +
#[[Media:Retention Policy Summary.pdf|Document retention policy]]
 +
#[http://datadryad.org/pages/policies Terms of Service], including among other things:
 +
#*[http://datadryad.org/pages/policies#content Content Criteria]
 +
#*[http://datadryad.org/pages/policies#privacy Privacy Policy]
 +
#*[http://datadryad.org/pages/policies#preservation Preservation Policy]
  
#Key Legal Forms for Dryad
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=== Section VIII. Working with the Board ===
##[http://wiki.datadryad.org/File:Dryad_Articles_of_Inc.pdf Articles of Incorporation]
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##[https://docs.google.com/file/d/0BzL0RzniqjJ7SFllSi1Ob2RRNlk/edit?usp=sharing Application for tax-exemption]
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#[http://wiki.datadryad.org/Calendar <b>Annual Calendar</b>]
##[[Media:IRS 501c3 Determination letter Dryad.pdf|IRS Determination Letter]]
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#[http://datadryad.org <b>Website</b> http://datadryad.org]
#Past Board Meetings, former Board Members
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#[http://wiki.datadryad.org/ <b>Wiki</b> http://wiki.datadryad.org/]: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.
##[http://wiki.datadryad.org/wg/dryad/images/3/3f/2013NovemberMinutes.pdf 2013 November Minutes]
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#[https://trello.com/datadryad <b>Trello</b> https://trello.com/datadryad]: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.&nbsp; [https://trello.com/board/board-of-directors/500e95d7c9147b5e7c2429e2 Board members have their own Trello Board] and are encouraged to add cards and comments.&nbsp; The "Board" Trello board is representaed at bi-weekly meetings by the Executive Director, who can nominate cards to be promoted for development.&nbsp;&nbsp; Please feel free to [mailto:director@datadryad.org email] suggestions for prioritization or new ideas.
##[http://wiki.datadryad.org/wg/dryad/images/2/23/2013Augustteleconminutes.pdf 2013 August Teleconference Minute]
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#[http://blog.datadryad.org <b>Dryad blog</b> http://blog.datadryad.org/]
##[http://wiki.datadryad.org/wg/dryad/images/e/e6/2013-5-24Boardmeetingminutes.pdf 2013 May 24 Minutes]
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#Conference calling: Zoom connection information sent out in advance of meetings
##[http://wiki.datadryad.org/wg/dryad/images/a/aa/2013-5-21BODmtgMinutes.pdf 2013 May 21 Minutes]
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#[https://drive.google.com/drive/u/0/folders/0B6chxCiDYmMzcEVld3JoRHpJbDA Google Drive folder]: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
##[http://wiki.datadryad.org/wg/dryad/images/0/0f/2013FebTeleconMinutes.pdf 2013 February teleconference minutes]
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#Mailing lists: see [http://wiki.datadryad.org/WG:Mailing_Lists this wiki page] for details about Dryad mailing lists for Board members, staff, users, and partners
##[http://wiki.datadryad.org/wg/dryad/images/7/7a/BoDMinutesNov.2012mtg.pdf 2012 November meeting minutes]
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##[http://wiki.datadryad.org/wg/dryad/images/b/bc/Dryad_BoardMtgMinutes20120924FINAL.pdf 2012 September 24 teleconference minutes]
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=== Appendices ===
##[http://wiki.datadryad.org/wg/dryad/images/4/40/MinutesDryadBoardofDirectorsMtgJuly2012_finalREV.pdf 2012 July meeting minutes]
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##[http://wiki.datadryad.org/wg/dryad/images/6/6e/DryadBoard20120608.pdf 2012 June teleconference minutes]
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#[http://datadryad.org/pages/organization#annualreports Annual Reports to Members]
##[http://wiki.datadryad.org/Governance#Board_of_Directors Board of Directors]
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#[http://wiki.datadryad.org/File:Dryad_Articles_of_Inc.pdf Articles of Incorporation]
#Dryad Strategic Plan
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#[https://docs.google.com/file/d/0BzL0RzniqjJ7SFllSi1Ob2RRNlk/edit?usp=sharing Application for tax-exempt status] and [[Media:IRS 501c3 Determination letter Dryad.pdf|IRS Determination Letter]]
 +
#[http://wiki.datadryad.org/Governance#Board_of_Director_Meeting_Minutes BoD Meeting Minutes]
 +
#[https://drive.google.com/a/datadryad.org/file/d/0B41Lvam80179QUd0bl9mZ1RTU2M/view?usp=sharing Dryad Strategic Plan]
 
#[http://wiki.datadryad.org/Business_Plan_and_Sustainability Business Plan and Sustainability]
 
#[http://wiki.datadryad.org/Business_Plan_and_Sustainability Business Plan and Sustainability]
 
#[https://docs.google.com/file/d/0BzL0RzniqjJ7TWJCamRINzhpOWM/edit?usp=sharing Risk Mitigation]
 
#[https://docs.google.com/file/d/0BzL0RzniqjJ7TWJCamRINzhpOWM/edit?usp=sharing Risk Mitigation]
 
[[Category:Governance]]
 
[[Category:Governance]]

Latest revision as of 10:53, 25 August 2017

Board of Directors Manual and Best Practices

This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact director@datadryad.org if you would like to request access to a private page.

Section I: Dryad, the Board of Directors, and Membership

  1. Dryad
  2. The Board of Directors
  3. Dryad Membership

Section II: Being a Board Member

  1. Basic Responsibilities of Nonprofit Boards
  2. Dryad Board Operations
  3. Board Member Qualifications
  4. Roles and Responsibilities of Board Members and the Board Chairperson
  5. Bringing Positive Energy into the Boardroom

Section III: Bylaws and Operating Rules

  1. Bylaws, originally adopted 2012, latest amendedments 2016
  2. How the Agenda for a BOD Meeting is Created

Section IV: Board Standing Committees

  1. Finance
  2. Governance

Section V. Staff and Organization

  1. Board of Directors
  2. Staff
  3. Organization Chart

Section VI: Policies Pertaining to the Board

  1. Conflicts of Interest and Code of Conduct
  2. Directors and Officers Insurance Policy Coverage
  3. Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)

Section VII. Policy Statements

  1. Diversity Policy (to be considered)
  2. Document retention policy
  3. Terms of Service, including among other things:

Section VIII. Working with the Board

  1. Annual Calendar
  2. Website http://datadryad.org
  3. Wiki http://wiki.datadryad.org/: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.
  4. Trello https://trello.com/datadryad: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.  Board members have their own Trello Board and are encouraged to add cards and comments.  The "Board" Trello board is representaed at bi-weekly meetings by the Executive Director, who can nominate cards to be promoted for development.   Please feel free to email suggestions for prioritization or new ideas.
  5. Dryad blog http://blog.datadryad.org/
  6. Conference calling: Zoom connection information sent out in advance of meetings
  7. Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
  8. Mailing lists: see this wiki page for details about Dryad mailing lists for Board members, staff, users, and partners

Appendices

  1. Annual Reports to Members
  2. Articles of Incorporation
  3. Application for tax-exempt status and IRS Determination Letter
  4. BoD Meeting Minutes
  5. Dryad Strategic Plan
  6. Business Plan and Sustainability
  7. Risk Mitigation