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This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact [mailto:director@datadryad.org director@datadryad.org] if you would like to request access to a private page.
 
This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact [mailto:director@datadryad.org director@datadryad.org] if you would like to request access to a private page.
  
=== [http://wiki.datadryad.org/wg/dryad/images/a/a3/BoardManual.pdf Section I: Dryad, the Board of Directors, and Membership] ===
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=== [http://wiki.datadryad.org/images/a/a3/BoardManual.pdf Section I: Dryad, the Board of Directors, and Membership] ===
  
 
#Dryad
 
#Dryad
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#*[http://datadryad.org/themes/Mirage/docs/Membership_Agreement.pdf Membership Agreement - separate document]
 
#*[http://datadryad.org/themes/Mirage/docs/Membership_Agreement.pdf Membership Agreement - separate document]
  
=== [http://wiki.datadryad.org/wg/dryad/images/a/a3/BoardManual.pdf#page=2 Section II: Being a Board Member] ===
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=== [http://wiki.datadryad.org/images/a/a3/BoardManual.pdf#page=2 Section II: Being a Board Member] ===
  
 
#Basic Responsibilities of Nonprofit Boards
 
#Basic Responsibilities of Nonprofit Boards
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=== Section III: Bylaws and Operating Rules ===
 
=== Section III: Bylaws and Operating Rules ===
  
#[http://wiki.datadryad.org/wg/dryad/images/2/24/DryadByLaws_v5.pdf Bylaws], originally&nbsp;<span style="line-height: 20.8px;">adopted 23-July-2012, latest a</span>mendedments 24-May-2013
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#[http://wiki.datadryad.org/Governance#ByLaws Bylaws], originally adopted&nbsp;<span style="line-height: 20.8px;">2012, latest a</span>mendedments 2016
 
#[http://wiki.datadryad.org/wg/dryad/images/a/a6/Meetings.pdf How the Agenda for a BOD Meeting is Created]
 
#[http://wiki.datadryad.org/wg/dryad/images/a/a6/Meetings.pdf How the Agenda for a BOD Meeting is Created]
  
=== [http://wiki.datadryad.org/wg/dryad/images/a/aa/Committees.pdf Section IV: Board Standing Committees] ===
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=== [http://wiki.datadryad.org/images/a/aa/Committees.pdf Section IV: Board Standing Committees] ===
  
 
#Finance
 
#Finance
 
#Governance
 
#Governance
  
=== Section V. Staff and Organizational chart ===
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=== Section V. Staff and Organization ===
  
#[http://datadryad.org/pages/whoWeAre#staff Senior Staff Listing]
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#[http://datadryad.org/pages/ourTeam#board Board of Directors]
#[http://datadryad.org/pages/whoWeAre Current Board]
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#*[http://wiki.datadryad.org/Governance#Board_of_Directors Officers, Committees, and Board Member Durations]
#[[Media:DryadOrgChart-2013-5.pdf|Organization Chart]]
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#[http://datadryad.org/pages/ourTeam#personnel Staff]
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#[http://wiki.datadryad.org/images/7/70/DryadOrgChart.jpg Organization Chart]
  
 
=== Section VI: Policies Pertaining to the Board ===
 
=== Section VI: Policies Pertaining to the Board ===
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#[https://docs.google.com/file/d/0BzL0RzniqjJ7M0JzMGpONkFEelU/edit?usp=sharingsharing Directors and Officers Insurance Policy Coverage]
 
#[https://docs.google.com/file/d/0BzL0RzniqjJ7M0JzMGpONkFEelU/edit?usp=sharingsharing Directors and Officers Insurance Policy Coverage]
 
#Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
 
#Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
#*[https://docs.google.com/file/d/0BzL0RzniqjJ7cjNiZTh2bXdCSEE/edit Dryad/NESCENT travel Guidelines]
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#*[https://docs.google.com/document/d/10NdO79VB5KUDikanO4MlNZyzQfXdscUKATLLyesmZiI/edit# Travel reimbursement procedures - UNC]
#*[https://docs.google.com/file/d/0BzL0RzniqjJ7b1VVQ3NhZ25lVjA/edit?usp=sharing Reimbursement forms]
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#*[https://drive.google.com/a/datadryad.org/file/d/0B41Lvam80179d21XWmhFTnNQcDg/view?usp=sharing Reimbursement form]
  
 
=== Section VII. Policy Statements ===
 
=== Section VII. Policy Statements ===
  
# Diversity Policy (to be considered)
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#Diversity Policy (to be considered)
# Document retention policy (coming)
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#[[Media:Retention Policy Summary.pdf|Document retention policy]]
# [http://datadryad.org/pages/policies Terms of Service]), including among other things:
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#[http://datadryad.org/pages/policies Terms of Service], including among other things:
#* [http://datadryad.org/pages/policies#content Content Criteria]
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#*[http://datadryad.org/pages/policies#content Content Criteria]
#* [http://datadryad.org/pages/policies#privacy Privacy Policy]
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#*[http://datadryad.org/pages/policies#privacy Privacy Policy]
#* [http://datadryad.org/pages/policies#preservation Preservation Policy]
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#*[http://datadryad.org/pages/policies#preservation Preservation Policy]
  
 
=== Section VIII. Working with the Board ===
 
=== Section VIII. Working with the Board ===
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#[https://trello.com/datadryad <b>Trello</b> https://trello.com/datadryad]: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.&nbsp; [https://trello.com/board/board-of-directors/500e95d7c9147b5e7c2429e2 Board members have their own Trello Board] and are encouraged to add cards and comments.&nbsp; The "Board" Trello board is representaed at bi-weekly meetings by the Executive Director, who can nominate cards to be promoted for development.&nbsp;&nbsp; Please feel free to [mailto:director@datadryad.org email] suggestions for prioritization or new ideas.
 
#[https://trello.com/datadryad <b>Trello</b> https://trello.com/datadryad]: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.&nbsp; [https://trello.com/board/board-of-directors/500e95d7c9147b5e7c2429e2 Board members have their own Trello Board] and are encouraged to add cards and comments.&nbsp; The "Board" Trello board is representaed at bi-weekly meetings by the Executive Director, who can nominate cards to be promoted for development.&nbsp;&nbsp; Please feel free to [mailto:director@datadryad.org email] suggestions for prioritization or new ideas.
 
#[http://blog.datadryad.org <b>Dryad blog</b> http://blog.datadryad.org/]
 
#[http://blog.datadryad.org <b>Dryad blog</b> http://blog.datadryad.org/]
#[https://docs.google.com/document/d/1D_jUQixfQ9dcGovIaVSRhVYms7ye_DuWEDSA-d0Ajzs/edit Conference calling information]
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#Conference calling: Zoom connection information sent out in advance of meetings
#Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
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#[https://drive.google.com/drive/u/0/folders/0B6chxCiDYmMzcEVld3JoRHpJbDA Google Drive folder]: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
 
#Mailing lists: see [http://wiki.datadryad.org/WG:Mailing_Lists this wiki page] for details about Dryad mailing lists for Board members, staff, users, and partners
 
#Mailing lists: see [http://wiki.datadryad.org/WG:Mailing_Lists this wiki page] for details about Dryad mailing lists for Board members, staff, users, and partners
  
 
=== Appendices ===
 
=== Appendices ===
  
#Reports
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#[http://datadryad.org/pages/organization#annualreports Annual Reports to Members]
#*[http://wiki.datadryad.org/wg/dryad/images/5/52/2012_Annual_Organizational_and_Repository_Report.pdf 2012 Report to Members]
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#[http://wiki.datadryad.org/File:Dryad_Articles_of_Inc.pdf Articles of Incorporation]
#Key Legal Forms for Dryad
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#[https://docs.google.com/file/d/0BzL0RzniqjJ7SFllSi1Ob2RRNlk/edit?usp=sharing Application for tax-exempt status] and [[Media:IRS 501c3 Determination letter Dryad.pdf|IRS Determination Letter]]
#*[http://wiki.datadryad.org/File:Dryad_Articles_of_Inc.pdf Articles of Incorporation]
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#[http://wiki.datadryad.org/Governance#Board_of_Director_Meeting_Minutes BoD Meeting Minutes]
#*[https://docs.google.com/file/d/0BzL0RzniqjJ7SFllSi1Ob2RRNlk/edit?usp=sharing Application for tax-exemption]
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#[https://drive.google.com/a/datadryad.org/file/d/0B41Lvam80179QUd0bl9mZ1RTU2M/view?usp=sharing Dryad Strategic Plan]
#*[[Media:IRS 501c3 Determination letter Dryad.pdf|IRS Determination Letter]]
 
#Past Board Meetings, former Board Members
 
#*[http://wiki.datadryad.org/wg/dryad/images/3/3f/2013NovemberMinutes.pdf 2013 November Minutes]
 
#*[http://wiki.datadryad.org/wg/dryad/images/2/23/2013Augustteleconminutes.pdf 2013 August Teleconference Minute]
 
#*[http://wiki.datadryad.org/wg/dryad/images/e/e6/2013-5-24Boardmeetingminutes.pdf 2013 May 24 Minutes]
 
#*[http://wiki.datadryad.org/wg/dryad/images/a/aa/2013-5-21BODmtgMinutes.pdf 2013 May 21 Minutes]
 
#*[http://wiki.datadryad.org/wg/dryad/images/0/0f/2013FebTeleconMinutes.pdf 2013 February teleconference minutes]
 
#*[http://wiki.datadryad.org/wg/dryad/images/7/7a/BoDMinutesNov.2012mtg.pdf 2012 November meeting minutes]
 
#*[http://wiki.datadryad.org/wg/dryad/images/b/bc/Dryad_BoardMtgMinutes20120924FINAL.pdf 2012 September 24 teleconference minutes]
 
#*[http://wiki.datadryad.org/wg/dryad/images/4/40/MinutesDryadBoardofDirectorsMtgJuly2012_finalREV.pdf 2012 July meeting minutes]
 
#*[http://wiki.datadryad.org/wg/dryad/images/6/6e/DryadBoard20120608.pdf 2012 June teleconference minutes]
 
#*[http://wiki.datadryad.org/Governance#Board_of_Directors Board of Directors]
 
#Dryad Strategic Plan
 
 
#[http://wiki.datadryad.org/Business_Plan_and_Sustainability Business Plan and Sustainability]
 
#[http://wiki.datadryad.org/Business_Plan_and_Sustainability Business Plan and Sustainability]
 
#[https://docs.google.com/file/d/0BzL0RzniqjJ7TWJCamRINzhpOWM/edit?usp=sharing Risk Mitigation]
 
#[https://docs.google.com/file/d/0BzL0RzniqjJ7TWJCamRINzhpOWM/edit?usp=sharing Risk Mitigation]
 
[[Category:Governance]]
 
[[Category:Governance]]

Latest revision as of 11:53, 25 August 2017

Board of Directors Manual and Best Practices

This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact director@datadryad.org if you would like to request access to a private page.

Section I: Dryad, the Board of Directors, and Membership

  1. Dryad
  2. The Board of Directors
  3. Dryad Membership

Section II: Being a Board Member

  1. Basic Responsibilities of Nonprofit Boards
  2. Dryad Board Operations
  3. Board Member Qualifications
  4. Roles and Responsibilities of Board Members and the Board Chairperson
  5. Bringing Positive Energy into the Boardroom

Section III: Bylaws and Operating Rules

  1. Bylaws, originally adopted 2012, latest amendedments 2016
  2. How the Agenda for a BOD Meeting is Created

Section IV: Board Standing Committees

  1. Finance
  2. Governance

Section V. Staff and Organization

  1. Board of Directors
  2. Staff
  3. Organization Chart

Section VI: Policies Pertaining to the Board

  1. Conflicts of Interest and Code of Conduct
  2. Directors and Officers Insurance Policy Coverage
  3. Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)

Section VII. Policy Statements

  1. Diversity Policy (to be considered)
  2. Document retention policy
  3. Terms of Service, including among other things:

Section VIII. Working with the Board

  1. Annual Calendar
  2. Website http://datadryad.org
  3. Wiki http://wiki.datadryad.org/: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.
  4. Trello https://trello.com/datadryad: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.  Board members have their own Trello Board and are encouraged to add cards and comments.  The "Board" Trello board is representaed at bi-weekly meetings by the Executive Director, who can nominate cards to be promoted for development.   Please feel free to email suggestions for prioritization or new ideas.
  5. Dryad blog http://blog.datadryad.org/
  6. Conference calling: Zoom connection information sent out in advance of meetings
  7. Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
  8. Mailing lists: see this wiki page for details about Dryad mailing lists for Board members, staff, users, and partners

Appendices

  1. Annual Reports to Members
  2. Articles of Incorporation
  3. Application for tax-exempt status and IRS Determination Letter
  4. BoD Meeting Minutes
  5. Dryad Strategic Plan
  6. Business Plan and Sustainability
  7. Risk Mitigation