Latest revision as of 10:53, 25 August 2017

Board of Directors Manual and Best Practices

This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact director@datadryad.org if you would like to request access to a private page.

Section I: Dryad, the Board of Directors, and Membership

1. Dryad
2. The Board of Directors
3. Dryad Membership
   • Membership Policy - separate document
   • Membership Agreement - separate document

Section II: Being a Board Member

1. Basic Responsibilities of Nonprofit Boards
2. Dryad Board Operations
3. Board Member Qualifications
4. Roles and Responsibilities of Board Members and the Board Chairperson
5. Bringing Positive Energy into the Boardroom

Section III: Bylaws and Operating Rules

1. Bylaws, originally adopted 2012, latest amendedments 2016
2. How the Agenda for a BOD Meeting is Created

Section IV: Board Standing Committees

1. Finance
2. Governance

Section V. Staff and Organization

1. Board of Directors
   • Officers, Committees, and Board Member Durations
2. Staff
3. Organization Chart

Section VI: Policies Pertaining to the Board

1. Conflicts of Interest and Code of Conduct
2. Directors and Officers Insurance Policy Coverage
3. Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
   • Travel reimbursement procedures - UNC
   • Reimbursement form

Section VII. Policy Statements

1. Diversity Policy (to be considered)
2. Document retention policy
3. Terms of Service, including among other things:
   • Content Criteria
   • Privacy Policy
   • Preservation Policy

Section VIII. Working with the Board

1. Annual Calendar
2. Website http://datadryad.org
3. Wiki http://wiki.datadryad.org/: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.
4. Trello https://trello.com/datadryad: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.  Board members have their own Trello Board and are encouraged to add cards and comments.  The "Board" Trello board is representaed at bi-weekly meetings by the Executive Director, who can nominate cards to be promoted for development.   Please feel free to email suggestions for prioritization or new ideas.
5. Dryad blog http://blog.datadryad.org/
6. Conference calling: Zoom connection information sent out in advance of meetings
7. Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
8. Mailing lists: see this wiki page for details about Dryad mailing lists for Board members, staff, users, and partners

Appendices

1. Annual Reports to Members
2. Articles of Incorporation
3. Application for tax-exempt status and IRS Determination Letter
4. BoD Meeting Minutes
5. Dryad Strategic Plan
6. Business Plan and Sustainability
7. Risk Mitigation