Difference between revisions of "Board materials"

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#[https://docs.google.com/file/d/0BzL0RzniqjJ7SFllSi1Ob2RRNlk/edit?usp=sharing Application for tax-exempt status] and [[Media:IRS 501c3 Determination letter Dryad.pdf|IRS Determination Letter]]
#[https://docs.google.com/file/d/0BzL0RzniqjJ7SFllSi1Ob2RRNlk/edit?usp=sharing Application for tax-exempt status] and [[Media:IRS 501c3 Determination letter Dryad.pdf|IRS Determination Letter]]
#BoD Meeting Minutes
#BoD Meeting Minutes
#*[http://wiki.datadryad.org/wg/dryad/images/3/3f/2013NovemberMinutes.pdf 2013 November]
#* 2015:
#*[http://wiki.datadryad.org/wg/dryad/images/2/23/2013Augustteleconminutes.pdf 2013 August]
#* 2014:
#*[http://wiki.datadryad.org/wg/dryad/images/e/e6/2013-5-24Boardmeetingminutes.pdf 2013 May]
#* 2013: [http://wiki.datadryad.org/wg/dryad/images/0/0f/2013FebTeleconMinutes.pdf February], [http://wiki.datadryad.org/wg/dryad/images/e/e6/2013-5-24Boardmeetingminutes.pdf May], [http://wiki.datadryad.org/wg/dryad/images/2/23/2013Augustteleconminutes.pdf August], [http://wiki.datadryad.org/wg/dryad/images/3/3f/2013NovemberMinutes.pdf November]
#*[http://wiki.datadryad.org/wg/dryad/images/a/aa/2013-5-21BODmtgMinutes.pdf 2013 May]
#* 2012: [http://wiki.datadryad.org/wg/dryad/images/6/6e/DryadBoard20120608.pdf 2012 June], [http://wiki.datadryad.org/wg/dryad/images/4/40/MinutesDryadBoardofDirectorsMtgJuly2012_finalREV.pdf July], [http://wiki.datadryad.org/wg/dryad/images/b/bc/Dryad_BoardMtgMinutes20120924FINAL.pdf September], [http://wiki.datadryad.org/wg/dryad/images/7/7a/BoDMinutesNov.2012mtg.pdf November],
#*[http://wiki.datadryad.org/wg/dryad/images/0/0f/2013FebTeleconMinutes.pdf 2013 February]
#*[http://wiki.datadryad.org/wg/dryad/images/7/7a/BoDMinutesNov.2012mtg.pdf 2012 November]
#*[http://wiki.datadryad.org/wg/dryad/images/b/bc/Dryad_BoardMtgMinutes20120924FINAL.pdf 2012 September]
#*[http://wiki.datadryad.org/wg/dryad/images/4/40/MinutesDryadBoardofDirectorsMtgJuly2012_finalREV.pdf 2012 July]
#*[http://wiki.datadryad.org/wg/dryad/images/6/6e/DryadBoard20120608.pdf 2012 June]
#Dryad Strategic Plan
#Dryad Strategic Plan
#[http://wiki.datadryad.org/Business_Plan_and_Sustainability Business Plan and Sustainability]
#[http://wiki.datadryad.org/Business_Plan_and_Sustainability Business Plan and Sustainability]
#[https://docs.google.com/file/d/0BzL0RzniqjJ7TWJCamRINzhpOWM/edit?usp=sharing Risk Mitigation]
#[https://docs.google.com/file/d/0BzL0RzniqjJ7TWJCamRINzhpOWM/edit?usp=sharing Risk Mitigation]

Revision as of 09:36, 7 January 2016

Board of Directors Manual and Best Practices

This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact director@datadryad.org if you would like to request access to a private page.

Section I: Dryad, the Board of Directors, and Membership

  1. Dryad
  2. The Board of Directors
  3. Dryad Membership

Section II: Being a Board Member

  1. Basic Responsibilities of Nonprofit Boards
  2. Dryad Board Operations
  3. Board Member Qualifications
  4. Roles and Responsibilities of Board Members and the Board Chairperson
  5. Bringing Positive Energy into the Boardroom

Section III: Bylaws and Operating Rules

  1. Bylaws, originally adopted 23-July-2012, latest amendedments 24-May-2013
  2. How the Agenda for a BOD Meeting is Created

Section IV: Board Standing Committees

  1. Finance
  2. Governance

Section V. Staff and Organization

  1. http://datadryad.org/pages/ourTeam#board Board of Directors]
  2. Staff
  3. Organization Chart

Section VI: Policies Pertaining to the Board

  1. Conflicts of Interest and Code of Conduct
  2. Directors and Officers Insurance Policy Coverage
  3. Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)

Section VII. Policy Statements

  1. Diversity Policy (to be considered)
  2. Document retention policy (coming)
  3. Terms of Service), including among other things:

Section VIII. Working with the Board

  1. Annual Calendar
  2. Website http://datadryad.org
  3. Wiki http://wiki.datadryad.org/: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.
  4. Trello https://trello.com/datadryad: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.  Board members have their own Trello Board and are encouraged to add cards and comments.  The "Board" Trello board is representaed at bi-weekly meetings by the Executive Director, who can nominate cards to be promoted for development.   Please feel free to email suggestions for prioritization or new ideas.
  5. Dryad blog http://blog.datadryad.org/
  6. Conference calling information
  7. Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
  8. Mailing lists: see this wiki page for details about Dryad mailing lists for Board members, staff, users, and partners


  1. Annual Reports to Members
  2. Articles of Incorporation
  3. Application for tax-exempt status and IRS Determination Letter
  4. BoD Meeting Minutes
  5. Dryad Strategic Plan
  6. Business Plan and Sustainability
  7. Risk Mitigation