Difference between revisions of "Board materials"

Revision as of 10:48, 23 April 2014

Board of Directors Manual and Best Practices

This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact director@datadryad.org if you would like to request access to a private page.

Table of Contents

Section I: Dryad, the Board of Directors, and Membership  

1. Dryad
2. The Board of Directors
3. Dryad Membership
1. Membership Policy - separate document
2. Membership Agreement - separate document

Section II: Being a Board Member

1. Basic Responsibilities of Nonprofit Boards
2. Dryad Board Operations
3. Board Member Qualifications
4. Roles and Responsibilities of Board Members and the Board Chairperson
5. Bringing Positive Energy into the Boardroom

Section III: Bylaws and Operating Rules

1. Bylaws, as adopted by the Board of Directors, July 23, 2012.
2. Proposed Changes to Bylaws - Adopted May 24, 2013
3. Bylaws as Amended May 24, 2013
4. How the Agenda for a BOD Meeting is Created

Section IV: Board Standing Committees

1. Finance
2. Governance

Section V. Staff and Organizational chart

1. Senior Staff Listing
2. Current Board
3. Organization Chart

Section VI: Policies Pertaining to the Board

1. Conflicts of Interest and Code of Conduct
2. Directors and Officers Insurance Policy Coverage
3. Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
   1. Dryad/NESCENT travel Guidelines
   2. Reimbursement forms

1. Diversity Policy (to be considered)
2. Document retention polciy (coming)
3. Others …
4. Repository policies
   1. Terms of Service
   2. Content Policy
   3. Privacy Policy (coming)
   4. Preservation Policy (coming)

1. Annual Calendar
2. Website http://datadryad.org
3. Wiki http://wiki.datadryad.org/: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.
4. Trello https://trello.com/datadryad: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.  Board members have their own Trello Board and are encouraged to add cards and comments.  The "Board" Trello board is representaed at bi-weekly meetings by the Director, Laura Wendell, who can nominate cards to be promoted for development.   Please feel free to email her suggestions for prioritization or new ideas.
5. Dryad blog http://blog.datadryad.org/
6. Conference calling information
7. Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
8. Mailing lists: see this wiki page for details about Dryad mailing lists for Board members, staff, users, and partners

Appendices

1. Reports
   1. 2012 Report to Members
2. Key Legal Forms for Dryad
   1. Articles of Incorporation
   2. Application for tax-exemption
   3. IRS Determination Letter
3. Past Board Meetings, former Board Members
   1. 2013 November Minutes
   2. 2013 August Teleconference Minute
   3. 2013 February teleconference minutes
   4. 2012 November meeting minutes
   5. 2012 September 24 teleconference minutes
   6. 2012 July meeting minutes
   7. 2012 June teleconference minutes
   8. Board of Directors
4. Dryad Strategic Plan
5. Business Plan and Sustainability
6. Risk Mitigation