Difference between revisions of "Board materials"

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=== [http://wiki.datadryad.org/wg/dryad/images/a/a3/BoardManual.pdf Section I: Dryad, the Board of Directors, and Membership] ===
 
=== [http://wiki.datadryad.org/wg/dryad/images/a/a3/BoardManual.pdf Section I: Dryad, the Board of Directors, and Membership] ===
<ol style="list-style-type:upper-alpha;">
 
<li>Dryad</li>
 
<li>The Board of Directors</li>
 
<li>Dryad Membership
 
#[https://datadryad.org/themes/Mirage/docs/Membership_Policy.pdf Membership Policy - separate document]
 
#[http://datadryad.org/themes/Mirage/docs/Membership_Agreement.pdf Membership Agreement - separate document]</li>
 
  
 +
#Dryad
 +
#The Board of Directors
 +
#Dryad Membership
 +
##[https://datadryad.org/themes/Mirage/docs/Membership_Policy.pdf Membership Policy - separate document]
 +
##[http://datadryad.org/themes/Mirage/docs/Membership_Agreement.pdf Membership Agreement - separate document]
  
 
=== [http://wiki.datadryad.org/wg/dryad/images/a/a3/BoardManual.pdf#page=2 Section II: Being a Board Member] ===
 
=== [http://wiki.datadryad.org/wg/dryad/images/a/a3/BoardManual.pdf#page=2 Section II: Being a Board Member] ===
<ol style="list-style-type:upper-alpha;">
+
 
<li>Basic Responsibilities of Nonprofit Boards</li>
+
#Basic Responsibilities of Nonprofit Boards
<li>Dryad Board Operations</li>
+
#Dryad Board Operations
<li>Board Member Qualifications</li>
+
#Board Member Qualifications
<li>Roles and Responsibilities of Board Members and the Board Chairperson</li>
+
#Roles and Responsibilities of Board Members and the Board Chairperson
<li>Bringing Positive Energy into the Boardroom</li>
+
#Bringing Positive Energy into the Boardroom
</ol>
 
  
 
=== Section III: Bylaws and Operating Rules ===
 
=== Section III: Bylaws and Operating Rules ===
<ol style="list-style-type:upper-alpha;">
+
 
<li>[http://wiki.datadryad.org/wg/dryad/images/9/94/Dryad_ByLaws_April2012.pdf Bylaws], as adopted by the Board of Directors, July 23, 2012.</li>
+
#[http://wiki.datadryad.org/wg/dryad/images/9/94/Dryad_ByLaws_April2012.pdf Bylaws], as adopted by the Board of Directors, July 23, 2012.
<li>[http://wiki.datadryad.org/wg/dryad/images/2/2b/2013Bylaws-proposed_changes.pdf Proposed Changes to Bylaws - Adopted May 24, 2013]</li>
+
#[http://wiki.datadryad.org/wg/dryad/images/2/2b/2013Bylaws-proposed_changes.pdf Proposed Changes to Bylaws - Adopted May 24, 2013]
<li>[http://wiki.datadryad.org/wg/dryad/images/2/24/DryadByLaws_v5.pdf Bylaws] as Amended May 24, 2013</li>
+
#[http://wiki.datadryad.org/wg/dryad/images/2/24/DryadByLaws_v5.pdf Bylaws] as Amended May 24, 2013
<li>[http://wiki.datadryad.org/wg/dryad/images/a/a6/Meetings.pdf How the Agenda for a BOD Meeting is Created]</li>
+
#[http://wiki.datadryad.org/wg/dryad/images/a/a6/Meetings.pdf How the Agenda for a BOD Meeting is Created]
</ol>
 
  
 
=== [http://wiki.datadryad.org/wg/dryad/images/a/aa/Committees.pdf Section IV: Board Standing Committees] ===
 
=== [http://wiki.datadryad.org/wg/dryad/images/a/aa/Committees.pdf Section IV: Board Standing Committees] ===
<ol style="list-style-type:upper-alpha;">
+
 
<li>Finance</li>
+
#Finance
<li>Governance</li>
+
#Governance
</ol>
 
  
 
=== Section V. Staff and Organizational chart ===
 
=== Section V. Staff and Organizational chart ===
<ol style="list-style-type:upper-alpha;">
+
 
<li>[http://datadryad.org/pages/whoWeAre#staff Senior Staff Listing]</li>
+
#[http://datadryad.org/pages/whoWeAre#staff Senior Staff Listing]
<li>[http://datadryad.org/pages/whoWeAre Current Board]</li>
+
#[http://datadryad.org/pages/whoWeAre Current Board]
<li>[[Media:DryadOrgChart-2013-5.pdf|Organization Chart]]</li>
+
#[[Media:DryadOrgChart-2013-5.pdf|Organization Chart]]
</ol>
 
  
 
=== Section VI: Policies Pertaining to the Board ===
 
=== Section VI: Policies Pertaining to the Board ===
<ol style="list-style-type:upper-alpha;">
 
<li>[http://wiki.datadryad.org/wg/dryad/images/7/7b/Dryadconflictofinterest2012.pdf Conflicts of Interest and Code of Conduct]</li>
 
<li>[https://docs.google.com/file/d/0BzL0RzniqjJ7M0JzMGpONkFEelU/edit?usp=sharingsharing Directors and Officers Insurance Policy Coverage]</li>
 
<li>Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)</li>
 
<ol>
 
<li>[https://docs.google.com/file/d/0BzL0RzniqjJ7cjNiZTh2bXdCSEE/edit Dryad/NESCENT travel Guidelines]</li>
 
<li>[https://docs.google.com/file/d/0BzL0RzniqjJ7b1VVQ3NhZ25lVjA/edit?usp=sharing Reimbursement forms]</li>
 
</ol>
 
</ol>
 
  
 +
#[http://wiki.datadryad.org/wg/dryad/images/7/7b/Dryadconflictofinterest2012.pdf Conflicts of Interest and Code of Conduct]
 +
#[https://docs.google.com/file/d/0BzL0RzniqjJ7M0JzMGpONkFEelU/edit?usp=sharingsharing Directors and Officers Insurance Policy Coverage]
 +
#Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
 +
##[https://docs.google.com/file/d/0BzL0RzniqjJ7cjNiZTh2bXdCSEE/edit Dryad/NESCENT travel Guidelines]
 +
##[https://docs.google.com/file/d/0BzL0RzniqjJ7b1VVQ3NhZ25lVjA/edit?usp=sharing Reimbursement forms]
  
 
=== Section VII. Policy Statements ===
 
=== Section VII. Policy Statements ===
<ol style="list-style-type:upper-alpha;">
 
<li>Diversity Policy (to be considered)</li>
 
<li>Document retention polciy (coming)</li>
 
<li>Others …</li>
 
<li>Repository policies</li>
 
<ol>
 
<li>[http://datadryad.org/pages/policies Terms of Service])</li>
 
<li>[http://wiki.datadryad.org/Content_Policy Content Policy])</li>
 
<li>Privacy Policy (coming))</li>
 
<li>Preservation Policy (coming)</li>
 
</ol>
 
</ol>
 
  
 +
#Diversity Policy (to be considered)
 +
#Document retention polciy (coming)
 +
#Others …
 +
#Repository policies
 +
##[http://datadryad.org/pages/policies Terms of Service])
 +
##[http://wiki.datadryad.org/Content_Policy Content Policy])
 +
##Privacy Policy (coming))
 +
##Preservation Policy (coming)
  
 
=== Section VIII. Working with the Board ===
 
=== Section VIII. Working with the Board ===
<ol style="list-style-type:upper-alpha;">
+
 
<li>[http://wiki.datadryad.org/Calendar <b>Annual Calendar</b>]</li>
+
#[http://wiki.datadryad.org/Calendar <b>Annual Calendar</b>]
<li>[http://datadryad.org <b>Website</b> http://datadryad.org]</li>
+
#[http://datadryad.org <b>Website</b> http://datadryad.org]
<li>[http://wiki.datadryad.org/ <b>Wiki</b> http://wiki.datadryad.org/]: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.</li>
+
#[http://wiki.datadryad.org/ <b>Wiki</b> http://wiki.datadryad.org/]: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.
<li>[https://trello.com/datadryad <b>Trello</b> https://trello.com/datadryad]: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.&nbsp; [https://trello.com/board/board-of-directors/500e95d7c9147b5e7c2429e2 Board members have their own Trello Board] and are encouraged to add cards and comments.&nbsp; The "Board" Trello board is representaed at bi-weekly meetings by the Director, Laura Wendell, who can nominate cards to be promoted for development.&nbsp;&nbsp; Please feel free to [mailto:lwendell@datadryad.org email her] suggestions for prioritization or new ideas.</li>
+
#[https://trello.com/datadryad <b>Trello</b> https://trello.com/datadryad]: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.&nbsp; [https://trello.com/board/board-of-directors/500e95d7c9147b5e7c2429e2 Board members have their own Trello Board] and are encouraged to add cards and comments.&nbsp; The "Board" Trello board is representaed at bi-weekly meetings by the Director, Laura Wendell, who can nominate cards to be promoted for development.&nbsp;&nbsp; Please feel free to [mailto:lwendell@datadryad.org email her] suggestions for prioritization or new ideas.
<li>[http://blog.datadryad.org <b>Dryad blog</b> http://blog.datadryad.org/]</li>
+
#[http://blog.datadryad.org <b>Dryad blog</b> http://blog.datadryad.org/]
<li>[https://docs.google.com/document/d/1D_jUQixfQ9dcGovIaVSRhVYms7ye_DuWEDSA-d0Ajzs/edit Conference calling information]</li>
+
#[https://docs.google.com/document/d/1D_jUQixfQ9dcGovIaVSRhVYms7ye_DuWEDSA-d0Ajzs/edit Conference calling information]
<li>Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.</li>
+
#Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
<li>Mailing lists: see [http://wiki.datadryad.org/WG:Mailing_Lists this wiki page] for details about Dryad mailing lists for Board members, staff, users, and partners</li>
+
#Mailing lists: see [http://wiki.datadryad.org/WG:Mailing_Lists this wiki page] for details about Dryad mailing lists for Board members, staff, users, and partners
</ol>
 
  
 
=== Appendices ===
 
=== Appendices ===
<ol style="list-style-type:upper-alpha;">
 
<li>Reports</li>
 
<ol>
 
<li>[http://wiki.datadryad.org/wg/dryad/images/5/52/2012_Annual_Organizational_and_Repository_Report.pdf 2012 Report to Members]</li>
 
</ol>
 
</ol>
 
 
  
 +
#Reports
 +
##[http://wiki.datadryad.org/wg/dryad/images/5/52/2012_Annual_Organizational_and_Repository_Report.pdf 2012 Report to Members]
 
#Key Legal Forms for Dryad
 
#Key Legal Forms for Dryad
 
##[http://wiki.datadryad.org/File:Dryad_Articles_of_Inc.pdf Articles of Incorporation]
 
##[http://wiki.datadryad.org/File:Dryad_Articles_of_Inc.pdf Articles of Incorporation]

Revision as of 07:29, 4 December 2015

Board of Directors Manual and Best Practices

This page contains information about the governance history and policies of Dryad. Most pages are available to the public. Please contact director@datadryad.org if you would like to request access to a private page.

Section I: Dryad, the Board of Directors, and Membership

  1. Dryad
  2. The Board of Directors
  3. Dryad Membership
    1. Membership Policy - separate document
    2. Membership Agreement - separate document

Section II: Being a Board Member

  1. Basic Responsibilities of Nonprofit Boards
  2. Dryad Board Operations
  3. Board Member Qualifications
  4. Roles and Responsibilities of Board Members and the Board Chairperson
  5. Bringing Positive Energy into the Boardroom

Section III: Bylaws and Operating Rules

  1. Bylaws, as adopted by the Board of Directors, July 23, 2012.
  2. Proposed Changes to Bylaws - Adopted May 24, 2013
  3. Bylaws as Amended May 24, 2013
  4. How the Agenda for a BOD Meeting is Created

Section IV: Board Standing Committees

  1. Finance
  2. Governance

Section V. Staff and Organizational chart

  1. Senior Staff Listing
  2. Current Board
  3. Organization Chart

Section VI: Policies Pertaining to the Board

  1. Conflicts of Interest and Code of Conduct
  2. Directors and Officers Insurance Policy Coverage
  3. Travel/Meeting Expense Reimbursements (Travel to Board meetings is eligible for reimbursement by Dryad)
    1. Dryad/NESCENT travel Guidelines
    2. Reimbursement forms

Section VII. Policy Statements

  1. Diversity Policy (to be considered)
  2. Document retention polciy (coming)
  3. Others …
  4. Repository policies
    1. Terms of Service)
    2. Content Policy)
    3. Privacy Policy (coming))
    4. Preservation Policy (coming)

Section VIII. Working with the Board

  1. Annual Calendar
  2. Website http://datadryad.org
  3. Wiki http://wiki.datadryad.org/: open resource containing documentation, publicity material, technical release history, publication lists, presentations, etc.; only meeting notes and participant info are private.
  4. Trello https://trello.com/datadryad: system used to set development priorities; tasks are described and progress is documented; all Trello boards are publicly visible; anyone can comment on a Trello card or "vote" for that card to be completed sooner.  Board members have their own Trello Board and are encouraged to add cards and comments.  The "Board" Trello board is representaed at bi-weekly meetings by the Director, Laura Wendell, who can nominate cards to be promoted for development.   Please feel free to email her suggestions for prioritization or new ideas.
  5. Dryad blog http://blog.datadryad.org/
  6. Conference calling information
  7. Google Drive folder: active Dryad Board documents are shared here, accessible only to Board members and Dryad staff.
  8. Mailing lists: see this wiki page for details about Dryad mailing lists for Board members, staff, users, and partners

Appendices

  1. Reports
    1. 2012 Report to Members
  2. Key Legal Forms for Dryad
    1. Articles of Incorporation
    2. Application for tax-exemption
    3. IRS Determination Letter
  3. Past Board Meetings, former Board Members
    1. 2013 November Minutes
    2. 2013 August Teleconference Minute
    3. 2013 May 24 Minutes
    4. 2013 May 21 Minutes
    5. 2013 February teleconference minutes
    6. 2012 November meeting minutes
    7. 2012 September 24 teleconference minutes
    8. 2012 July meeting minutes
    9. 2012 June teleconference minutes
    10. Board of Directors
  4. Dryad Strategic Plan
  5. Business Plan and Sustainability
  6. Risk Mitigation