View source for Board of Directors Meeting July 2012

This page provides information about the meeting of the Dryad Board of Directors, July 2012.

'''Date:''' July 23-25, 2012

'''Location:''' Durham, North Carolina USA, at the [http://www.nescent.org/ National Evolutionary Synthesis Center].

== Local information ==
* Durham is served by the [http://www.rdu.com/ Raleigh-Durham airport] (RDU). Meeting participants may prebook a shuttle or take a taxi from the airport to the Durham Marriott. See the Local Logistics mailing for more details. 
* Board members will be staying at the [http://www.marriott.com/hotels/travel/rducv-durham-marriott-city-center Durham Marriott hotel] in [http://www.downtowndurham.com/ downtown Durham].
* [http://www.nescent.org/about/information/everyone.php Local information and links]
* Downtown breakfast options
** [http://piefantasy.com/ Scratch] (closed Monday)
** [http://beyucaffe.com/ Beyu Caffe]
** [http://www.ruecler-durham.com/ Rue Cler]
** [http://www.ninthstbakery.com/ Ninth St. Bakery] (takeout only)
* Downtown restaurants
** [http://travel.nytimes.com/2011/06/26/travel/durham-dining-pies-panini-and-barbecue.html?pagewanted=all New York Times article]
** [http://www.yelp.com/search?find_desc=restaurants+downtown&find_loc=Durham%2C+NC&ns=1 Yelp listing]
** [http://www.urbanspoon.com/n/25/2404/Research-Triangle/Downtown-Durham-restaurants Urbanspoon listing]
* [http://www.milb.com/index.jsp?sid=t234 Durham Bulls baseball] Monday evening dinner and entertainment
* [http://pops-durham.com/ Pop's restaurant] Tuesday evening dinner

== Agenda ==

This agenda was developed with input from the Board's Agenda planning team (Liz Ferguson, Lee Dirks, and William Michener), and could change as the meeting progresses. Board members will receive a mailing with preparatory meeting materials, including copies of documents under consideration and background info.  Events marked by a an asterisk (*) are open to Dryad personnel.

'''22 July - Sunday'''
* Arrival to RDU
* Check in to Durham Marriott (201 Foster Street)


'''23 July - Monday'''
* Breakfast on your own, at hotel or downtown (Each morning, light refreshments will be available at NESCent)
* 840	Shuttle to NESCent
* Light reception (muffins, fruit, coffee, juice, etc)*
* 900	Introductions and short board member short presentations (3-5 min each)*
* 945	Board orientation, filing of COI, other legal formalities (counsel?)
* 1030	Break
* 1045	Review of board structure, officers, committees, terms (T. Vision)
* 1100	Elect officers, set term durations
** nomination to committees: suggest which committees everyone wishes to contribute to, but handle actual appointment/selection after Tuesday afternoon discussions (when people will have had some exposure to the work of the Finance and Governance committees in the Breakout sessions)
* 1200 	Lunch on site (catered by Nosh)*
* 1300	Current status of repository and near term plans*
# Overview (Todd, 10 min.)
#* Summary of deposits, partner journals, downloads, etc.
#* Service partnerships (e.g. DataCite, DataONE, CLOCKSS)
#* R&D projects (e.g. [https://www.nescent.org/sites/hive/Main_Page HIVE], [[DryadUK]], ODIN)
# Repository demo (Ryan Scherle, 20 mins.)
#*  Key features
#* Integrated (and non-integrated) submission
#* Development planning ([https://trello.com/datadryad Trello])
# Curation (Elena Feinstein, 10 min.)
#*  What curation entails
#* Common and important issues to be addressed
* 1400	Discussion of Cost Recovery Plan (with a break at 1500)
# Overview of cost model and revenue projections (Vision)
# Discussion of price points, timing and implementation details of cost recovery plan
# Discuss the charge for the finance breakout on Tuesday
* 1730	Shuttle to hotel
* 1900	Durham Bulls baseball game (optional)*


'''24 July - Tuesday'''
* Breakfast on your own
* 840	Shuttle to NESCent
* Light reception (muffins, fruit, coffee, juice, etc)
* 900	Strategy session (Facilitated by Michener?), with a break at 10:30
# Mission, vision, goals and objectives
# Membership: a roadmap and marketing plan for future growth
# Consideration of the competitive landscape
# Executive staff needs
# Priorities for the repository, both production service and R&D
# Funding and partnership opportunities
* 1200	Lunch (group stroll to Whole Foods)
* 1300	Breakouts (2), prior to officially filling committees
# Governance
#* Establish first committees and process for year
#* Draft job description and recruitment plan for executive staff
# Finance
#* Charge: format and frequency of reports to the Board, overseeing independent audits
#* Discuss implementation details of cost recovery plan (follow on from Monday afternoon)
* 1500	Break
* 1515	Report out from breakouts
* 1545	Vote on recommendations, settle appointments to committees
* 1600	Review repository policies
# Terms of Service
# Collection policy
# Preservation policy
* Vote to adopt or revise these at the conclusion of this discussion or Wed morning
* 1730	Shuttle to hotel
* 1830 	Dinner (Reservations at Pop’s)


'''25 July - Wednesday'''
* Check out of hotel
* Breakfast on your own
* 840	Shuttle to NESCent
* Light reception (muffins, fruit, coffee, juice, etc)
* 900	Remaining business (with a break at 1030)
# Postponed votes
# May 2013 Annual Meeting: date, location and structure for
# Matters Arising
* 1200 	Adjourn
* Lunch on your own
* Shuttles from NESCent to RDU for departures

== Participants ==
* Directors: Theo Bloom, Lee Dirks (call-in), Liz Ferguson, Simon Hodson (call-in), Marcel Holyoak, Brian Lavoie, Bill Michener, Allen Moore, Susanna-Assunta Sansone, Eefke Smit (call-in), Todd Vision, Mike Whitlock
* Other participants: Elena Feinstein, Peggy Schaeffer, Ryan Scherle

[[Category:Project Management]]