Difference between revisions of "Staff Offboarding Checklist"

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** reset the account password
 
** reset the account password
 
** log into the user's email and [https://support.google.com/mail/answer/10957 set a forwarding address]
 
** log into the user's email and [https://support.google.com/mail/answer/10957 set a forwarding address]
** Suspend the user's account. '''Do not delete the account.''' If you delete a user, you also delete that user's Vault archive.
+
** Do not suspend the user's account, because it won't forward email.
 +
** '''Do not delete the account.''' If you delete a user, you also delete that user's Vault archive.
 
* In the Google Admin tools, go to Apps, Google Drive and transfer document ownership for all documents.
 
* In the Google Admin tools, go to Apps, Google Drive and transfer document ownership for all documents.
 
* Remove them from the Who We Are page on the Dryad site.
 
* Remove them from the Who We Are page on the Dryad site.

Revision as of 06:55, 13 July 2015

This is a very preliminary list of tasks to be completed when a staff member leaves Dryad.

  • Have the staff member create a list all activities that they have been performing. Determine how these activities will be handled when the staff member is gone.
  • Hand off responsibility for editing/managing documentation.
  • Conduct an exit interview.
  • Collect keys.
  • Redirect email accounts.
    • reset the account password
    • log into the user's email and set a forwarding address
    • Do not suspend the user's account, because it won't forward email.
    • Do not delete the account. If you delete a user, you also delete that user's Vault archive.
  • In the Google Admin tools, go to Apps, Google Drive and transfer document ownership for all documents.
  • Remove them from the Who We Are page on the Dryad site.
  • Move them them to the alumni in the Participants and WG:Participants.
  • Disable account in FogBugz.
  • In Trello, remove them from the Dryad organization and any boards.

See also: Staff Onboarding Checklist