Staff Offboarding Checklist

This is a very preliminary list of tasks to be completed when a staff member leaves Dryad.

• Have the staff member create a list all activities that they have been performing. Determine how these activities will be handled when the staff member is gone.
• Hand off responsibility for editing/managing documentation.
• Conduct an exit interview.
• Collect keys.
• In their Dryad accounts (both production and dev/staging), remove membership to privileged groups: Curators, Administrators, etc.
• Redirect email accounts:
  • Reset the account password
  • Log into the user's email and set a forwarding address
  • Do not suspend the user's account, because it won't forward email.
  • Do not delete the account. If you delete a user, you also delete that user's Vault archive.
• In the Google Admin tools, go to Apps, Google Drive and transfer document ownership for all documents.
• Remove them from the Who We Are page on the Dryad site.
• Move them them to the alumni in the Participants and WG:Participants.
• Disable account in FogBugz.
• In Trello, remove them from the Dryad organization and any boards.
• In Slack, mark their account as "disabled".

See also: Staff Onboarding Checklist