Difference between revisions of "Submission Integration: Current Status"

Revision as of 10:33, 13 March 2014

This page details the current status of Dryad's integrated journals. For information and instructions on integrating a new journal, see Submission Integration: Overview.

Submission integration complete

The following journals have completed submission integration with Dryad.

Submission integration under discussion or in progress

Animal Behaviour

• See Elsevier.

Annals of Forest Science

• In planning phase.

BioMedCentral

• Testing is complete for two titles and integration is in process. Rollout planned for early 2014.
• See BMC Integration Details

Biotropica

• In planning phase.

BMJ

• Planning phase.

Botanical Society of America

• Testing phase complete for the American Journal of Botany; pending testing for Applications in Plant Sciences.

Ecological Society of America

• Completed for Ecological Monographs.
• Under discussion for other ESA titles

Elsevier

• Elsevier has implemented linking to Dryad content via a Dryad widget, which displays in ScienceDirect alongside articles with associated data in Dryad.
  • Example: Mercy Y. Akinyi, Jenny Tung, Maamun Jeneby, Nilesh B. Patel, Jeanne Altmann, Susan C. Alberts, Role of grooming in reducing tick load in wild baboons (Papio cynocephalus), Animal Behaviour, Volume 85, Issue 3, March 2013, pp. 559-568, http://dx.doi.org/10.1016/j.anbehav.2012.12.012
• There are currently 40 Elsevier journals with associated data in Dryad.
• Dryad cannot implement submission integration for Elsevier titles until their manuscript processing system is updated, perhaps in late 2014.

F1000 Research

• Pre-submission questionnaire completed.

Genetics Society of America

• Under discussion for Genetics and G3: Genes - Genomes - Genetics

German Medical Science

• German Medical Science (gms) publishes 16 journals; it is the interdisciplinary portal of the Association of the Scientific Medical Societies in Germany (AWMF), developed in cooperation with the German Institute of Medical Documentation and Information (DIMDI) and the German National Library of Medicine (ZB MED).
• Integration is complete for GMS German Medical Science - An Interdisciplinary Journal and GMS Medizinische Informatik, Biometrie und Epidemiologie., GMS German Plastic, Reconstructive and Aesthetic Surgery; GMS Infectious Diseases; GMS Interdisciplinary Plastic and Reconstructive Surgery DGPW; GMS Onkologische Rehabilitation und Sozialmedizin; GMS Zeitschrift für Medizinische Ausbildung; and GMS Zeitschrift zur Förderung der Qualitätssicherung in medizinischen Laboratorien.

Herpetologists League

• In planning phase for Herpetologica and Herpetological Monographs

Journal of Pioneering Medical Sciences

• Pre-integration questionnaire completed; preparing to test

Molecular Biology and Evolution

• Under discussion.

Molecular Phylogenetics and Evolution

• See Elsevier

Oecologia

• In discussion.

Open Access Journal of Medicinal and Aromatic Plants

• In discussion.

Oxford University Press

• Under discussion for a number of titles.

PeerJ

• In discussion.

Pensoft journals

• Complete: BioRisk,Comparative Cytogenetics, International Journal of Myriapodology, MycoKeys, Nature Conservation, NeoBiota, PhytoKeys, ZooKeys, Subterranean Biology, Journal of Hymenoptera Research, Deutsche Entomologische Zeitschrift, Zoosystematics and Evolution.
• Planning phase: Biodiversity Data Journal, and Nota Lepidopterologica

Royal Society Publishing

• Integration is complete for Biology Letters.
• Testing phase for Proceedings B.
• Other Royal Society journals may follow.

Scientific Data

• In testing.

Integration Checklist

Steps that Dryad must complete for a journal to be integrated:

Discussion phase (from initial contact --> journal decision to integrate)

1. (liaison) initial documentation
   • send basic info (wiki documentation, Integration Overview slides)
   • alert mgt and tech
   • add journal to Partner spreadsheet
   • (liaison/mgt) determine strategy; what issues are there, who can approve moving ahead etc.
   • arrange conference call with editorial & technical people and Ryan, to walk through integration implementation steps and answer questions
2. (tech/liaison) get-to-know-you phone conversation
   • answer questions from journal about workflows, optional customizations, etc.
   • get journal timeline for testing and rollout
   • add journal representatives to Partners mailing list
   • (All) document progress on Partner spreadsheet

Implementation phase (from PIQ --> successful completed test)

1. (liaison) obtain completed Pre-Integration Questionnaire
   • notify tech and mgt; create Trello card
   • add PIQ to folder on Dropbox & send copy back to submitter
   • add journal to the list of journals in process of integration
2. (tech) configure DEV system for test messages
   • Set up basic configuration based on PIQ
   • Implement any specialized processing needed by the journal
   • Notify liaison/Journal that we’re ready to begin testing
3. (liaison) PIQ followup
   • add journal's named contacts to the Partners mailing list
   • make sure journal editorial staff have necessary information to support successful rollout to authors:
     • sample email to authors encouraging deposit
     • journal instructions model language & examples
     • DOI placement recommendations
4. (tech) Complete testing phase
   • documentation & troubleshooting during testing, journal configuration
   • oversee test of metadata messages, feedback to journal, until all problems are resolved
   • Move the initial configuration (and specialized processing) to production
   • Add journal to list of integrated titles
   • (tech/liaison) Notify journal that they must now begin sending notices to Dryad and requests to authors; confirm rollout date

Completion phase (after completed test --> rollout and ongoing maintenance)

1. (liaison) final checks & steps
   • check w/tech & lead curator to make sure that configuration info is complete
   • add journal to wiki list of completed journals
   • obtain cover image/logo; add to folder on Dropbox
2. (liaison) Concluding email with journal contact
   • tell journal we now expect to receive notices from them
   • tell journal about weekly curator reports; confirm recipients and relay to Curator any updates since the PIQ was completed
   • check on policy for data references & updated journal instructions
   • ask journal to inform us of any forthcoming changes to their manuscript system that will affect integration
   • invite journal representative to subscribe to the Announce and/or Users mailing lists
   • suggest journal use help@datadryad.org address for all urgent questions
   • offer statistics
   • explain Dryad membership, pricing plans, offer more information
   • (liaison) handoff to Dir for follow up about membership and pricing plans
   • If journal decides to become a member, ask Ryan to add journal to list of members on website
3. (liaison/dir) Followup
   • PR &/or blog post
   • (liaison/dir) maintain at least annual contact to confirm that notices conform to specifications, discuss journal options, update contact information, solicit feedback, and encourage participation in the Dryad organization

Documentation

• Submission Integration: Overview
• Submission Integration: Implementation
• Submission Integration: Current Status (this page)

Further resources

• To begin the integration process, please review and complete: the Pre-Integration Questionnaire
• Format specifications for automated email notices to Dryad: Journal Metadata
• Sample text for email to authors inviting them to deposit data in Dryad
• Submission process from a journal's perspective: Integration Overview Slides (PDF).
• Blog post describing one journal's workflow for maximizing data archiving: How to decide what data should be archived at publication

Please contact Dryad to let us know your questions about integration with Dryad and how we can work with you.