Difference between revisions of "Submission Integration: Current Status"

Revision as of 09:19, 1 December 2016

This page details the current status of Dryad's integrated journals. For information and instructions on integrating a new journal, see Submission Integration: Overview.

Submission integration complete

The following journals have completed submission integration with Dryad.

Integration Checklist

Steps that Dryad must complete for a journal to be integrated:

Discussion phase (from initial contact --> journal decision to integrate)

1. initial documentation
   • send basic info (wiki documentation, Integration Overview slides)
   • alert mgt and tech
   • add journal to Salesforce and Trello (formerly Partner spreadsheet)
   • determine strategy; what issues are there, who can approve moving ahead etc.
   • arrange conference call, ask them to look at/fill out PIQ, to walk through integration implementation steps and answer questions
2. get-to-know-you phone conversation
   • answer questions from journal about workflows, optional customizations, etc.
   • get journal timeline for testing and rollout
   • obtain/confirm PIQ

Implementation phase (from PIQ --> successful completed test)

1. make sure we have completed PIQ
2. configure dev system for test messages
3. set up basic configuration based on PIQ
   • Implement any specialized processing needed by the journal
   • send a test email with journal code and check to see it is populated in dev. If yes, proceed.
   • Notify liaison/Journal that we’re ready to begin testing and point them to http://wiki.datadryad.org/Journal_Metadata
   • make sure we have journal cover image
4. complete testing phase
   • documentation & troubleshooting during testing, journal configuration
   • oversee test of metadata messages, feedback to journal, until all problems are resolved
5. turn on/finalize integration
   • Move the initial configuration (and specialized processing) to production (or turn it on)
   • Add journal to "look up your journal" list on website (this and the above should happen in the same pull request; ideally include the below as well, but can delay slightly)
   • ensure cover image is added to Dryad, both on the data package pages and in the "recently integrated" box on the homepage
6. notify curation team / staff listserv
7. add journal to wiki list of completed journals (above)

Completion phase (after completed test --> rollout and ongoing maintenance)

1. Concluding email with journal contact
   • tell journal they are officially integrated and we now expect to receive notices from them, they should invite authors to submit
   • check on policy for data references & updated journal instructions (http://wiki.datadryad.org/Journal_instructions )
   • tell journal about weekly curator reports; confirm recipients and add to Trello any updates since the PIQ was completed
   • ask journal to inform us of any forthcoming changes to their manuscript system that will affect integration
   • invite journal representative to subscribe to the Announce and/or Users mailing lists
   • suggest journal use help@datadryad.org address for all urgent questions
   • offer statistics
   • explain Dryad membership, pricing plans, offer more information if not already done
   • ask permission to promote if applicable
2. Follow-up
   • PR: tweet &/or blog post
   • schedule 2-month checkin, then maintain at least annual contact to confirm that notices conform to specifications, discuss journal options, update contact information, solicit feedback, and encourage participation in the Dryad organization

Documentation

• Submission Integration: Overview
• Submission Integration: Implementation
• Submission Integration: Current Status (this page)
• Journal instructions -- elements of journal data policies, including data citation guidelines, and illustrative examples

Further resources

• To begin the integration process, please review and complete: the Pre-Integration Questionnaire
• Format specifications for automated email notices to Dryad: Journal Metadata
• Sample text for email to authors inviting them to deposit data in Dryad
• Submission process from a journal's perspective: Integration Overview Slides (PDF).
• Blog post describing one journal's workflow for maximizing data archiving: How to decide what data should be archived at publication
• Facilitating data publishing through journal integration: Poster PDF
• Dryad is considering switching to a single standard integration workflow. View details and provide feedback.

Please contact Dryad to let us know your questions about integration with Dryad and how we can work with you.