Submission Integration: Overview
What is submission integration with Dryad?
Integration with Dryad allows journals to facilitate data archiving by setting up automatic notifications to Dryad from the journals' manuscript submission system. Advantages of integration include:
- streamlining the authors’ data deposit process
- permanently linking the published article with its securely archived data
- allowing authors to deposit complex and varied data types in robust re-usable formats
- ensuring that data files are discoverable, indexed, and exposed to both web and bibliographic search engines
- enhancing visibility of the article via linking from the data files
- permitting embargoes to delay release of data, in accordance with journal policy
This page is a starting point for journals interested in working with Dryad to implement submission integration and facilitate their authors' data archiving. Editors and publishers interested in implementing integration may review these pages and contact Dryador fill out the Pre-Integration Questionnaire to begin the integration process.
How it works
To make archiving as low-burden as possible for authors, data files are archived in conjunction with the journal’s manuscript submission process, resulting in permanent 2-way linking between an article and its data:
- Journal provides information about manuscripts to Dryad through automated notices from the manuscript processing system, and invites authors to archive data in Dryad.
- Authors upload their files to Dryad through a custom submission link supplied by the journal; no redundant information need be entered and the article details are correct.
- Dryad Curators approve the data files and assign a Digital Object Identifier (DOI), a permanent identifier that allows the data to be cited and tracked.
- Journal and publisher add the Dryad DOI to all forms of the final article, enabling readers of the article to access the data.
- Dryad stores the data files, including spreadsheets, images, videos, audio recordings, and many other formats, and links to the article on the journal website. Dryad also provides links to data in other repositories, including sequences in GenBank and phylogenetic trees in TreeBASE.
Available options and customizations
Journals determine how they implement the integration with Dryad, and maintain all communications with authors. Dryad staff only contact authors to approve their data deposits, convey the DOI, or handle questions.
These are some of the critical options which integrating journals consider:
- to invite all authors to deposit data, or only selected authors
- to make data archiving voluntary, or a condition of publication
- to request author permission before manuscript notifications are sent to Dryad
- to allow or disallow authors' ability to set a one-year embargo for their data
- to allow editors to establish custom-length embargoes in special cases
- to offer anonymous and secure access to the data for editors and reviewers during the manuscript review process
- to require Dryad to suppress all information about the article until it has been published
- for journals that publish articles immediately upon acceptance, Dryad can provide a provisional DOI
Dryad staff are committed to ensuring that the integration process meets the needs of journals and publishers, and welcome suggestions for additional options and alternative workflows. Please contact Dryad to let us know how we can work with you.
Further documentation about integration
For information about how to integrate journal manuscript processing with the Dryad digital repository, please see these pages for additional detail and instructions on implementation:
- Overview of the submission workflow
- Implementing submission integration
- Current status of journal integration
- Day-to-day operation of an integrated journal
Levels of journal involvement with Dryad
- Non-integration - Authors may independently submit content to Dryad. The author is responsible for fully describing the article metadata. Authors may choose to include the Dryad DOI in the final proof of their article. The journal will not receive notification about content submitted to Dryad.
- Submission integration - Journal sends automatic notifications to Dryad of new manuscripts. Authors receive links to expedite data submission. Journal is notified of all completed submissions, and includes Dryad DOI in published articles.
- Partnership - Partners are integrated journals who are represented on the Dryad Consortium Board, and guide the development of Dryad.