Difference between revisions of "Submission Integration: Overview"

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== Documentation ==
 
== Documentation ==
  
* Submission Integration: Overview (this page)
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*Submission Integration: Overview (this page)
 
*[[Submission Integration: Implementation]]
 
*[[Submission Integration: Implementation]]
 
*[[Submission Integration: Current Status]]
 
*[[Submission Integration: Current Status]]
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== Further resources ==
 
== Further resources ==
  
* To begin the integration process, please review and complete: [http://spreadsheets.google.com/viewform?hl=en&authkey=CKGswo8M&formkey=dC0yNlE4TDNPZU01R1FQM0FrS1BoM1E6MQ#gid=0 the Pre-Integration Questionnaire]
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*To begin the integration process, please review and complete: [http://spreadsheets.google.com/viewform?hl=en&authkey=CKGswo8M&formkey=dC0yNlE4TDNPZU01R1FQM0FrS1BoM1E6MQ#gid=0 the Pre-Integration Questionnaire]
* Format specifications for automated email notices to Dryad: [[Journal Metadata]]
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*Format specifications for automated email notices to Dryad: [[Journal Metadata]]
* Sample text for [[Media:Email_to_authors_INTEGRATED_JOURNALS.doc‎|email to authors]] inviting them to deposit data in Dryad
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*Sample text for [[/wg/dryad/images/e/e8/Email_to_authors_INTEGRATED_JOURNALS.doc|email to authors]] inviting them to deposit data in Dryad
* Submission process from a journal's perspective: [[Media:DryadIntegrationOverview.pdf|Integration Overview Slides (PDF)]].
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*Submission process from a journal's perspective: [[/wg/dryad/images/c/c6/DryadIntegrationOverview.pdf|Integration Overview Slides (PDF)]].
* Blog post describing one journal's workflow for maximizing data archiving: [http://blog.datadryad.org/2013/02/02/how-to-decide-what-data-should-be-archived-at-publication/ How to decide what data should be archived at publication]
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*Blog post describing one journal's workflow for maximizing data archiving: [http://blog.datadryad.org/2013/02/02/how-to-decide-what-data-should-be-archived-at-publication/ How to decide what data should be archived at publication]
 
*[http://wiki.datadryad.org/WG:Journal_Integration_in_process Journal Integration in process]
 
*[http://wiki.datadryad.org/WG:Journal_Integration_in_process Journal Integration in process]
  
 
Please [mailto:journalsetup@datadryad.org contact Dryad] to let us know your questions about integration with Dryad and how we can work with you.
 
Please [mailto:journalsetup@datadryad.org contact Dryad] to let us know your questions about integration with Dryad and how we can work with you.
 
== <br/> ==
 

Revision as of 11:18, 5 December 2014

What is submission integration with Dryad?

Integration with Dryad allows journals to facilitate data archiving by setting up automatic notifications to Dryad from the journals' manuscript submission system. Journal integration with Dryad is available at no cost for any journal that wishes to implement low-burden data archiving and enhance their published articles with links to data. We invite journals to integrate their manuscript processing with Dryad for the benefit of their authors, regardless of their membership status in the Dryad organization.

Advantages of integration include:

  • streamlining the authors’ data deposit process
  • permanently linking the published article with its securely archived data
  • allowing authors to deposit complex and varied data types in robust re-usable formats
  • ensuring that data files are discoverable, indexed, and exposed to both web and bibliographic search engines
  • enhancing visibility of the article via linking from the data files
  • permitting embargoes to delay release of data, in accordance with journal policy
  • enable editorial oversight of data and/or peer review of data, concurrent with manuscript review

Editors and publishers interested in implementing integration may review this documentation and contact Dryad or fill out the Pre-Integration Questionnaire to begin the integration process.

How it works

To make archiving as low-burden as possible for authors, data files are archived in conjunction with the journal’s manuscript submission process, resulting in permanent 2-way linking between an article and its data:

  1. Journal provides information about manuscripts to Dryad through automated notices from the manuscript processing system, which creates a provisional record for the data;
  2. Journal invites authors to archive data in Dryad, through a custom submission link that brings the author to the provisional record.
  3. Authors upload their files to Dryad through the submission link supplied by the journal; no redundant information need be entered and the article details are correct.
  4. Dryad Curators approve the data files and register its Digital Object Identifier (DOI), a permanent identifier that allows the data to be cited and tracked; curators convey the DOI to the journal.
  5. Journal and publisher add the Dryad DOI to all forms of the final article, enabling readers of the article to access the data.
  6. Dryad stores the data files, including spreadsheets, images, videos, audio recordings, and many other formats, and links to the article on the journal website. Dryad also provides links to data in other repositories, including sequences in GenBank and phylogenetic trees in TreeBASE.

Available options and customizations

Journals and publishers tell Dryad how they wish to configure integration to meet their needs. Journal editors maintain all communications with authors. Dryad staff only contact authors to approve their data deposits, convey the DOI, or handle questions.

These are some of the critical questions for integrating journals:

  • is data archiving voluntary or required?
  • does the journal want to have (secure) access to the data during manuscript review?
  • should authors submit their data to Dryad first (before submitting their manuscript to the journal), and include the provisional Dryad DOI with their MS submission?
  • are articles published immediately upon acceptance (necessitating a provisional Dryad DOI)?
  • can authors set a one-year embargo for their data?
  • can editors set custom-length data embargoes (in special cases)?
  • should Dryad suppress all information about the article until it has been published?
  • is author permission needed before manuscript notifications are sent to Dryad?

Dryad supports multiple ways of receiving article or manuscript metadata from publishers. The simplest method involves reading email notifications, but we are also implementing a REST API for those desiring greater control over the data deposition process.

Dryad staff are committed to ensuring that the integration process meets the needs of journals and publishers, and welcome suggestions for additional options and alternative workflows. Please contact Dryad to let us know your questions about integration with Dryad.

Documentation

Further resources

Please contact Dryad to let us know your questions about integration with Dryad and how we can work with you.