Difference between revisions of "Templates for Correspondence"

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(Notification of DOI (integrated journal))
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=== Notification of DOI (integrated journal)  ===
 
=== Notification of DOI (integrated journal)  ===
  
Dear [ ],  
+
Dear [ ],
  
Thank you for your recent submission to the Dryad repository. Your data package now has a DOI. Ensuring that the data package DOI is included in the published article will make readers aware that the data are available and allow them to find it. Most journals specify a particular location for such links to data in repositories.  
+
Thank you for your recent submission to the Dryad repository. Your data package now has a DOI. Ensuring that the data package DOI is included in the published article will make readers aware that the data are available and allow them to find your data package. Most journals specify a particular location for such links to data in repositories.
  
Your DOI can be presented in either of these 2 forms:<br>Data deposited at Dryad: http://dx.doi.org/10.5061/dryad.####<br>Data deposited at Dryad: doi:10.5061/dryad.####  
+
Your DOI can be presented in either of these 2 forms:<br>Data deposited at Dryad: http://dx.doi.org/10.5061/dryad.####<br>Data deposited at Dryad: doi:10.5061/dryad.####
  
Please let us know if you have any questions or concerns.  
+
Please let us know if you have any questions or concerns.
  
[ ]  
+
[ ]
  
 
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Revision as of 11:25, 18 March 2011

The following templates are used as a basis for common curator correspondence with depositors and journal editors.


Rejecting submission because manuscript has not yet been accepted

Dear [ ],

It appears that you may have submitted data files associated with your [Journal Title] manuscript ahead of the acceptance of that manuscript. At this time, Dryad archives data once the article has been accepted for publication by [Journal Title]. For this journal (and most others) that still leaves adequate time to assign the data DOI and include it in the published article. If I am mistaken about the status of your manuscript, please let me know. We look forward seeing your submission again once the article has been accepted.

Thanks,
[ ]


Rejecting submission because files are inappropriate for the repository

Dear [ ],

This submission is being sent back to you because [describe the problem and name the problem file if there is more than one file in the package]. We look forward seeing your submission again with an alternative data file. Please see the following page for information about what to deposit in Dryad:
http://www.datadryad.org/depositing

Let us know if you have any questions.

Thanks,
[ ]


Asking depositor about potentially inappropriate files: figures or other content from the article

Dear [ ],

I'm ready to approve your Dryad submission and assign a DOI, but wanted to ask about the following file that you uploaded:
[file name]

It appears that this file may contain content from the manuscript itself [or more specific phrasing], which would be inappropriate to release under Creative Commons Zero.

Please see the following page for information about what to deposit in Dryad:
http://www.datadryad.org/depositing

and the following page for information about the Creative Commons Zero terms:
http://creativecommons.org/about/cc0

Please let me know if you would like to provide alternative data files, or if you have any questions about the type of files to submit, why Dryad asks you to release your files from copyright restrictions, and any other concerns you may have.

Thanks,
[ ]


Asking depositor about potentially inappropriate files: data not ready for analysis

Dear [ ],

I'm ready to approve your Dryad submission and assign a DOI, but wanted to ask if you would be able to provide your data files in an alternate format, such as [give appropriate examples based on their file, like CSV, tab delimited, plain text, even Excel]. Data in Dryad should be submitted in a state that is ready for analysis and optimal for reuse, so [the file format they submitted] is not ideal. Thanks for considering this request.

[ ]


Notification of DOI (integrated journal)

Dear [ ],

Thank you for your recent submission to the Dryad repository. Your data package now has a DOI. Ensuring that the data package DOI is included in the published article will make readers aware that the data are available and allow them to find your data package. Most journals specify a particular location for such links to data in repositories.

Your DOI can be presented in either of these 2 forms:
Data deposited at Dryad: http://dx.doi.org/10.5061/dryad.####
Data deposited at Dryad: doi:10.5061/dryad.####

Please let us know if you have any questions or concerns.

[ ]


Notification of DOI (non-integrated journal)

Dear [ ],

Thank you for your recent submission to the Dryad repository. Your data package now has a DOI. [Ensuring that the data package DOI is included in the published article will make readers aware that the data are available and allow them to find it. Most journals specify a particular location for such links to data in repositories.] [omit if article already published]

Your DOI can be presented in either of these 2 forms:
Data deposited at Dryad: http://dx.doi.org/10.5061/dryad.####
Data deposited at Dryad: doi:10.5061/dryad.####

[The Dryad description will be updated with article citation information [and file embargoes lifted] when the article is published. Since [journal title] hasn't been fully integrated with Dryad at this time, we're not receiving automatic updates about their new publications, and there may be some delay to updating Dryad content after your article is published. You are more than welcome to contact me when the article comes out in order to reduce this delay.] [omit if article already published]

Please let us know if you have any questions or concerns.

[ ]


Weekly integration report

Deposit status

In the week since the last report ( [date of last report] ), we have received [ ] new notices of accepted publications, and there have been [ ] new [journal title abbreviation] deposits in Dryad.

[Please find the DOIs below, for inclusion in the published articles. Journals should work with authors to ensure that Dryad DOIs are included in the appropriate location within all print and online versions of the published article. This is the best way to make readers aware that supporting data have been deposited in Dryad.

The DOI can be presented in either of these 2 forms:
Data deposited at Dryad: http://dx.doi.org/10.5061/dryad.####
Data deposited at Dryad: doi:10.5061/dryad.####


Corresponding author last name doi:10.5061/dryad.####

Corresponding author last name doi:10.5061/dryad.####]


[omit if no new deposits]

Summary statistics may be found here:
[URL for Dryad wiki integration details page for this journal]