Workshop May 2007

Digital data preservation, sharing, and discovery: Challenges for Small Science Communities in the Digital Era A workshop sponsored by NESCent and the UNC 

Final Report
The [[Media:Workshop2007FinalReport.pdf|workshop final report]] describes the proceedings of the workshop in detail.

Location and Date
Venue: National Evolutionary Synthesis Center (NESCent) ( directions, also see information for visitors )

Date: May 16-17, 2007

Organizers: Jane Greenberg, Hilmar Lapp and Todd Vision

Introduction
Evolutionary biology is at the intersection of a number of disciplines that have taken proactive approaches to data preservation and sharing, but there is no registry or repository that can serve as the home for published data in the discipline as a whole. This workshop is intended to help identify the way forward for long-term preservation and sharing for the datasets that underly published works in evolutionary biology. Invited participants include experts from the information science community and representatives from leading evolutionary biology journals. The outcomes of this workshop will be used to guide the future of NESCent's digital data initatiative (DRIADE).

The workshop is structured along four central themes. Each theme is addressed by a break-out group. The break-out groups will be run concurrently, but the whole session of all four break-out groups will be repeated once, giving each participant the ability to participate in two groups. A fifth "theme" looking at emerging technologies to be included in future plans follows at the end.


 * Theme 1 : Adoption and sustainability : How can a repository achieve long-term financial sustainability? What must be done to promote adoption by scientists?


 * Theme 2 : Intellectual property : How to balance intellectual property concerns with the goals of data sharing?


 * Theme 3 : Distribution and replication : What are the possibilities and liabilities of distributed data management and how can a repository interface with specialized repositories?


 * Theme 4 : Lifecycle management : What are the challenges and issues related to a heterogeneous and changing landscape of data formats and technologies?


 * Theme 5 : Looking toward "Phase III" : How might emerging technologies (e.g. semantic web/Web 2.0) impact the future of digital data sharing in small science disciplines?

May 16
identify issues to address the second day
 * 9:00 Introduction and Objectives
 * Welcome
 * Todd Vision: [[Media:MayWorkshop TJVIntroduction.pdf|Introduction to DRIADE]]
 * 1-2 minute introductions for each participant
 * Chalk-talks on key topics
 * [[Media:MayWorkshop Ahrash Bisell.pdf|Ahrash Bissell: OpenContext and the Alexandria Archive Institute]]
 * [[Media:MayWorkshop Leesa Brieger.pdf|Leesa Brieger: SRB & iRODS]]
 * Paul Jones: iBiblio.org
 * [[Media:MayWorkshop Michael Nelson.ppt|Michael Nelson: OAI and OAI standards]]
 * [[Media:MayWorkshop Oya Rieger.pdf|Oya Rieger: Data Curation and eScholarship]]
 * [[Media:MayWorkshop Gail Steinhart.pdf|Gail Steinhart: Integrating discipline-specific metadata standards for digital curation]]
 * [[Media:MayWorkshop Stuart Weibel.ppt|Stuart Weibel: OCLC, Identifiers, and the web of the future]]
 * Objectives for workshop
 * 11:00 break
 * 11:15 Four concurrent breakouts
 * 12:15 Lunch
 * 1:30 Four concurrent breakouts - continuation of groups from morning
 * 3:30 Break
 * 3:50 10 minute group summaries with 10-20 minute discussion
 * Group 2 summary by Brad Hemminger
 * [[Media:MayWorkshop Day1Group3.ppt|Group 3 summary by Michael Nelson]]
 * [[Media:MayWorkshop Day1Group4.ppt|Group 4 summary by Stuart Weibel]]

May 17

 * Questions that emerged from yesterday
 * 9:00 Four concurrent breakouts with different groups - let people change their assignments
 * 10:30 break
 * 10:50 Return to same four concurrent breakouts
 * 12:15 Lunch
 * 1:30 10 minute group summaries with discussions
 * Group 2 summary by Brad Hemminger
 * [[Media:DRIADE_Theme_3.ppt|Group 3 presentation by Steve Morris]]
 * 2:30 Forward-looking theme
 * [[Media:MayWorkshop Web20.ppt|Stuart Weibel: Web & Library 2.0]]
 * 3:30 Adjourn

Day 1

 * [[Media:NESCent_Conference_Day1_Sustainability_and_Adoption_Report.doc|Breakout group: Sustainability and Adoption]] (by [mailto:lorraine.eakin@unc.edu Lorraine Eakin])
 * [[Media:Day1_theme1_IP.doc|Breakout group: Intellectual property]] (by [mailto:sheble@email.unc.edu Laura Sheble])
 * [[Media:Theme3_notes.doc|Breakout group: Distribution and replication]] (by [mailto:hcarolyn@email.unc.edu Carolyn Hank]) [Carolyn is in the process of summarizing these notes.]
 * [[Media:NESCentWorkshopDay1.doc|Breakout group: Lifecycle Management ]] (by [mailto:scarrier@email.unc.edu Sarah Carrier])

Day 2

 * [[Media:Day 2_theme1_PromotingParticipation.doc|Breakout group: Promoting participation]] (by [mailto:sheble@email.unc.edu Laura Sheble])
 * [[Media:NESCent_Conference_Day2_Lessons_Learned_Report.doc|Breakout group: Lessons Learned]] (by [mailto:lorraine.eakin@unc.edu Lorraine Eakin])
 * [[Media:NESCentWorkshopDay2.doc|Breakout group: Architecture]] (by [mailto:scarrier@email.unc.edu Sarah Carrier])
 * [[Media:NESCent_Conference_Day2_Looking_Forward_Report.doc|Forward looking theme session]] (by [mailto:lorraine.eakin@unc.edu Lorraine Eakin])

Stakeholders Meeting

 * [[Media:NESCent_Conference_Stakeholders_Meeting.doc|Transcript by note-taking]] (by Amy)

Logistics

 * For long-distance participants, the hotel is the Millenium Hotel (2800 Campus Walk Ave, Durham, NC 27705; tel. (919) 383-8575)
 * For dining & entertainment, NESCent is right across from Ninth Street
 * For the venue, NESCent is in the historic Erwin Mills building ( directions )

Reading

 * A [[Media:glossary.pdf|glossary]] of some key terms and acronyms.
 * Jed Dube, Sarah Carrier, Jane Greenberg (2007). [[Media:JCDLdriade.pdf|DRIADE—A Data Repository for Evolutionary Biology]]. Poster-paper at JCDL 2007.
 * [[Media:driade.dublincore07.draft.pdf|The DRIADE Project: Phased Application Profile Development in Support of Open Science]], submission to Dublin Core 2007
 * Useful Wikipedia articles: Meta_data, Evolution, Small Science
 * We have started to use the tag " driade " on Connotea. Everyone is welcome to suggest references by using this tag.

Participants
Members of the DRIADE team are in bold font.