Submission Integration: Overview

What is submission integration with Dryad?
Integration with Dryad allows journals to facilitate data archiving by setting up automatic communications between journals and Dryad. Journal integration with Dryad is available at no cost for any journal that wishes to implement low-burden data archiving and enhance their published articles with links to data.

We invite journals to integrate their manuscript processing with Dryad for the benefit of their authors, regardless of their membership status in the Dryad organization.

Advantages of integration include:


 * streamlining the authors’ data deposit process
 * permanently linking the published article with its securely archived data
 * enhancing visibility of the article via linking from the data package
 * allowing authors to deposit complex and varied data types in robust re-usable formats
 * ensuring that data files are discoverable, indexed, and exposed to both web and bibliographic search engines
 * permitting embargoes to delay release of data, in accordance with journal policy
 * enable editorial oversight of data and/or peer review of data, concurrent with manuscript review

Editors and publishers interested in implementing integration may review this documentation and [mailto:director@datadryad.org contact Dryad] or fill out the Pre-Integration Questionnaire to begin the integration process.

How it works
To make archiving as low-burden as possible for authors, data files are archived in conjunction with the journal’s manuscript submission process, resulting in permanent 2-way linking between an article and its data.

Below is the typical process:


 * 1) Authors submit their manuscripts to the journal for consideration.
 * 2) Journal provides information about manuscripts to Dryad through automated notices from the manuscript processing system, which creates a provisional Dryad record for the data.
 * 3) Journal invites authors to archive data in Dryad, providing them a custom submission link that brings the author to the provisional record.
 * 4) Authors upload their files to Dryad using the submission link supplied by the journal; no redundant information need be entered and the article details are correct. T he submission is assigned a Digital Object Identifier (DOI), which is sent to both the author and the journal.
 * 5) Dryad curators process and approve the data files and register the DOI.
 * 6) Journal and publisher add the Dryad DOI to all forms of the final article, enabling readers of the article to access the data.
 * 7) Dryad stores the data files (including spreadsheets, images, videos, audio recordings, and many other formats) and links the data package back to the journal article. Dryad can also provide links to data in other repositories, including sequences in GenBank and phylogenetic trees in TreeBASE.

The steps required to set up, test, roll out, and manage submission integration are described on the Implementation page.

Available options and customizations
Journals and publishers tell Dryad how they wish to configure integration to meet their needs. Journal editors maintain all communications with authors. Dryad staff only contact authors to approve their data deposits, convey the DOI, or handle questions.

These are some of the critical questions for integrating journals:


 * Is data archiving voluntary or required?
 * Does the journal want to have (secure) access to the data during manuscript review?
 * learn more about the review workflow
 * Should the data be accessible in Dryad before the manuscript is submitted?
 * learn more about the Dryad-first option
 * Should authors be able to set a one-year embargo for their data?
 * Should editors be able to set custom-length data embargoes (in special cases)?
 * At what point in the article publication process should the data be made available on the Dryad website?
 * learn more about timing of data release
 * Will the journal, publisher, or society sponsor Dryad's Data Publishing Charges on behalf of their authors?
 * learn more about our discounted payment plans

Dryad supports multiple ways of receiving article or manuscript metadata from publishers. The simplest method involves reading email notifications, but we are also implementing a REST API for those desiring greater control over the data deposition process.

'''Dryad staff are committed to ensuring that the integration process meets the needs of journals and publishers, and welcome suggestions for additional options and alternative workflows. Please [mailto:director@datadryad.org contact Dryad] to let us know your questions about integration with Dryad.'''

Documentation

 * Submission Integration: Overview (this page)
 * Submission Integration: Implementation -- steps required to set up, test, roll out, and manage submission integration
 * Submission Integration: Current Status -- current status of Dryad's integrated journals
 * Journal instructions -- elements of journal data policies, including data citation guidelines, and illustrative examples

Further resources

 * To begin the integration process, please review and complete: the Pre-Integration Questionnaire
 * Format specifications for automated email notices to Dryad: Journal Metadata
 * Sample text for email to authors inviting them to deposit data in Dryad
 * Submission process from a journal's perspective: Integration Overview Slides (PDF).
 * Blog post describing one journal's workflow for maximizing data archiving: How to decide what data should be archived at publication
 * Facilitating data publishing through journal integration: Poster PDF
 * Dryad is considering switching to a single standard integration workflow. View details and provide feedback.

Please [mailto:director@datadryad.org contact Dryad] to let us know your questions about integration with Dryad and how we can work with you.